Asana Sync Integration

Plans: Premium, Unlimited, Unlimited+ · Permissions: Admins, Employees*, Managers* · **Optional Add-ons:** Tasks*

Integrations Deep Sync Integrations Handbook Two-way Asana sync — projects, tasks, users, and time entries flow between Timely and Asana automatically.

Overview

This integration offers capabilities beyond the previous Asana integration, which tracked time spent on Asana items. The Asana Sync integration complements that by allowing you to seamlessly manage projects, update tasks in real-time, and maintain full visibility over progress in both tools.

What the Asana Sync Integration includes

• Real-time updates — projects and tasks stay in sync
• Users, projects & tasks synced — automatically import from Asana
• Tags, organized — Asana tags appear as individual Timely tags
• Updated architecture — OAuth with encrypted data transfer
• Time flows back to Asana — log time in Timely and see it reflected on Asana tasks

Connecting Timely to Asana — Workspace Admin

1. Head to Settings > Ecosystem in Timely
2. Choose Asana from the Next-Gen Integrations section
3. Click Connect workspace with Asana, log in, and click Allow

4. Select or confirm the Asana workspace, then click Next

5. Confirm the sync configuration (defaults are pre-set):
   • Create Memories from Asana activity
   • Create Projects from Asana projects
   • Log time against Asana tasks without task creation
   • Real-time sync enabled

Additional options include:

• Create Tags from Asana Tags
• Sync Team Members
• Create Tasks from Asana Tasks
• Sync time entries to Asana

6. Click Synchronize with Asana to finalize

Connecting — Personal Integration (Employees, Managers)

1. Navigate to Settings > Ecosystem
2. Find Asana in Next-Gen Integrations
3. Click “Authenticate with Asana”
4. Click Allow to approve permissions

Items synced from Asana

Asana Item	Appears in Timely as	Details
Clients	Clients	Imported as active clients
Projects	Projects	Archived projects are skipped
Tasks	Tasks or Linked Work	Default: Linked Work references
Subtasks	Tasks	Up to 5 levels deep, shown flat
Tags	Tags	Optional — must be enabled
Users	Users or Unassigned Users	Auto-matched by email
Task Activity	Memories	Creation, completion, commenting, etc.
Logged Time	Syncs back to Asana	Optional, appears as comments

Memories from Asana activity

These actions generate a Memory in Timely:

• Create or complete tasks
• Move tasks between projects
• Reassign or rename tasks
• Add comments
• Visit app.asana.com in your browser

Logging time against Asana tasks

Once connected, search for Asana tasks directly in the time entry form. With the default configuration, tasks appear as Linked Work in AutoSheet or Attach a Task on the Classic timeline.

Removing the Asana Sync integration

Head to Settings > Ecosystem, select Asana, click Settings, then Disconnect.

FAQs

Do I need the Tasks add-on?

No — you can log time using Linked Work references without it. The add-on is only needed to import Asana tasks as full Timely Tasks and sync time back.

Can time logged in Timely show up in Asana?

Yes! If task creation is enabled with start/end dates, time entries sync back as comments on the original Asana task.

What if I want to add projects or switch accounts?

You’ll need to disconnect and reconnect the integration.