Changelog

New Features

• Help center — Find answers faster with a fully integrated help center at /help/, featuring smart search and organized sections — all without leaving the app.
• Integration connection settings — Workspace admins can now update import and sync preferences on the fly from Connection Manager, without having to redo the entire setup process. Choose to apply changes immediately, trigger a fresh sync, or do a full re-sync — all in just a few clicks.

Improvements

• Integration duplicate warnings — Workspace admins are now alerted in-app when two versions of the same integration are running at the same time, helping prevent duplicate data and sync conflicts before they cause problems.
• Tag validation — AutoSheet now reliably handles entries where AI-suggested tags no longer apply, so you can edit and submit them without hitting unexpected errors.
• Report exports — Linked work items from integrations now export as clickable links in Excel and plain URLs in CSV files, making it easier to share reports with clients without losing important references.

Bug Fixes

• Report performance — Large reports now load significantly faster and no longer time out, so you can run and share reports without frustrating delays.
• Integration sync — Fixed an issue where tasks, tags, and labels from connected tools weren’t syncing correctly, ensuring your integrations are now fully up to date.

New Features

• Native changelog experience — Release history is now available at https://www.timely.com/changelog/ with a fresh new look.
• Linked work item metadata — You can now get richer details about your linked tasks and projects — like their name, current status, and reference code — directly alongside your hours data.

Improvements

• Website performance optimization — Pages load faster than ever — we’ve optimized our website even further so visitors spend less time waiting.
• Tasks reporting accuracy — Your logged hours now appear correctly the moment you open the page — no more seeing 0h and having to navigate away just to get accurate data.

Bug Fixes

• Tag filter functionality — Filtering by “Match all tags” now works reliably on large accounts so you can quickly find exactly what you’re looking for without running into slow load times or empty results.
• Tag column visibility — Hiding the Tags column in custom reports now works exactly as expected — tags are fully removed from every row, including expanded hour details, giving you a cleaner, clutter-free view.
• Project billable settings — When switching a project to non-billable with “new entries only,” your existing entries keep their original billable status — so your historical data stays accurate and nothing gets changed unexpectedly.
• Report widget stability — Your report widgets are now more resilient — if a network hiccup occurs, widgets recover gracefully with improved retry handling, so you’re less likely to see missing data or run into export issues.
• Tag widget ghost rows — Tag widgets now display cleanly when using the All Tags filter — no more mysterious empty rows cluttering your view.

Improvements

• ClickUp tag syncing — Tags now sync reliably by importing missing labels before task import and normalizing tag names to prevent sync failures. Projects maintain proper tag visibility settings across syncs.
• Weekly report performance — Reduced load times for large accounts when loading weekly data on the Clients & Projects page, delivering a significantly faster and smoother experience. 

Bug Fixes

• AutoSheet draft billing status — Entries created from AutoSheet drafts now correctly inherit the project’s billable status.
• Linked work loading — Resolved an issue where some Jira-linked time entries would get stuck loading in the hour editor. These now display a clear fallback label, so you can continue working without interruption.
• Timesheet email delivery — Fixed an issue that prevented some users from receiving “Your timesheet is ready to review” emails, ensuring notifications are now delivered reliably.

New Features

• Tasks report CSV export — Export filtered task data with analytics (estimated, logged, remaining hours) directly from the Tasks Report tab.
• Unassigned time tracking in analytics — View logged time that isn’t assigned to any forecast task, grouped by project, user, and client in the analytics view.

Improvements

• Reports performance for large accounts — Significantly faster report loading by eliminating redundant database scans and optimizing query patterns for accounts with high data volume.
• Memory deletion process — Event-driven finalization replaces polling for more reliable data deletion, with optimized S3 performance for large datasets.
• Provider setup interface — Corrected card radio button colors and sizing in dark mode for better visual consistency.

Bug Fixes

• API documentation authentication — Fixed cross-subdomain auth failures and token exchange issues in the OpenAPI documentation.
• Reports timeout handling — MySQL timeout errors now return structured error messages instead of raw 500 errors, with guidance to narrow dates ranges.
• Time format updates — Personal details time format setting now saves correctly when changed from 24-hour to 12-hour format.
• Memory deletion requests — Users can now submit new deletion requests while previous ones are pending by automatically canceling the old request.
• Bulk task creation — Fixed incorrect “user not a member” errors when creating tasks for team members in cached workspaces.
• Tag widget filtering — Dashboard tag widgets now show only sub-tags with actual hours in the filtered dataset, matching Excel export data.
• Internal cost visibility — Cost information now properly respects the “Hide cost” permission setting for Manager users.
• Autosheet tag selection — Tag selection in Autosheet now respects single-tag project limits, replacing existing tags instead of accumulating them.
• Confirmation dialog visibility — “Type REMOVE to confirm” text is now visible in dark mode with proper theme-aware colors.
• Filter visibility — Restored missing filter dropdowns in Users Dashboard and Forecast pages that were preventing data filtering.
• Money column calculations — Report footer totals now correctly exclude non-billable entries from sum calculations.
• Billable status accuracy — AI predictions now preserve correct billable status when accepting suggested time entries.
• Autosheet revert functionality — Reverting accepted timesheets now properly removes the created time entries.

New Features

• Project relation filters for managers — Managers can now filter projects by “Created by me”, “Assigned to me”, or “Any relation” regardless of global project permissions, not just admins.
• Custom role permissions — Admins can now configure what Managers and Employees can access from a new Permissions page in the Admin panel. Grant managers visibility across all reports or projects, give employees access to invoices, or restrict actions like project deletion — all without touching the defaults for other workspaces. Admin permissions remain unchanged, and any workspace with custom permissions is clearly flagged.

Improvements

• ClickUp subtask synchronization — Restored real-time sync for ClickUp subtasks in both fresh imports and webhook updates, ensuring complete task hierarchies are maintained.
• ClickUp hidden folder support — ClickUp tasks in hidden or default folders are now properly imported across all connection profiles, preventing missing work items.
• Activity subscription management — Fixed automatic subscription and unsubscription of admins and managers to project budget progress notifications when users are added or removed from projects and teams.

Bug Fixes

• Dark mode display issues — Fixed contrast and visibility problems in shared reports, dropdowns, state editor, and mobile navigation when using dark mode.
• Timer creation errors — Resolved internal server errors when starting timers from the old timeline interface for non-admin users.
• Date picker alignment — Fixed misaligned weekday headers in date pickers that were shifted one column to the left.
• Report crashes with invalid dates — Prevented crashes when reports or project pages encountered null or invalid date values.
• CSV import error handling — Fixed “undefined method ‘strip’ for nil” errors across all CSV import services when columns are missing or mismatched.
• Integration webhook reliability — Added retry logic for transient storage failures and improved webhook uninstallation for disabled provider connections.

AutoSheet

More ways to view, edit, and manage your time, all in one place.

Week view

See your entire week at a glance with per-day tabs, week-specific actions, and a redesigned summary experience. A new logged-time widget, combined projects/tags/linked-work card, and quick date-jump controls (Today / This Week) make navigating your timesheet faster than ever.

Richer timeline interactions

Hover over activities to highlight their time spans, reassign activities directly from the timeline, and select multiple activities by clicking or dragging. Managing your captured time has never felt this fluid.

Batch edit time entries

Select multiple time entries at once to change their project, linked work, or assignee, or delete them all in a single action. Perfect for tweaking timesheets at the end of a busy week.

Delete activities from the Timeline

Permanently delete memories directly from the AutoSheet timeline. Switch into “Edit Activities” mode, hover over any entry to reveal the delete popover, and confirm.

Custom summary intervals

Set your own summary interval in AutoSheet including a new 10-minute option for those who want granular, real-time awareness of their tracked work. The default has also been updated from 30 minutes to 15 minutes. You can also set fully custom increments, like 6-minute intervals — perfect for legal teams who bill in tenths of an hour.

Settings & experience

A faster, more modern Timely: from dark mode to a rebuilt settings area.

Dark mode — now everywhere

Dark mode is now fully supported across all settings and workspace pages. Whether you’re reviewing timesheets late at night or just prefer a darker workspace, Timely has you covered.

Settings sidebar navigation

The settings area has been redesigned with a new vertical sidebar layout. Finding and moving between sections is now intuitive and fast.

Rebuilt Personal Details page

The Personal Details settings page has been rebuilt from the ground up for a faster, more modern experience.

Dedicated email & sign-in settings

Email address, linked emails, and authentication settings now have their own dedicated page — making account security easier to manage in one clear place.

Re-applied task filters

Your last selected filters on the Tasks page are now remembered and restored when you return. No more re-applying the same filter every time you switch tabs.

Recovered transactions in Balance History

Recovered transactions now appear alongside standard transactions in the Balance Transaction History, giving admins a complete, unified view of account activity.

Tasks & projects

Better tools for planning, delegating, and keeping your team on track.

Bulk task creation

Create multiple tasks at once from the Tasks list, assigning one per team member with a shared title, description, project, and dates. Capacity warnings automatically flag any scheduling conflicts so you can plan with confidence.

Upgraded projects page

The projects list now supports sortable columns, pagination, adjustable column visibility, and faster server-side search. Managing a large portfolio of projects just got a lot more manageable.

Filter ClickUp tasks by assignee

Opt in to a setting that limits which ClickUp tasks are visible to each user, so people only see tasks they’re directly assigned to.

Log time to Asana subtasks

You can now log time directly to Asana subtasks, with support for up to 5 levels of nesting between a project and a task.

Team leads can send time logging reminders

Team leads can now send time logging reminders to their team members directly — no need to escalate to admins.

New Features

• AutoSheet week view — See your entire week with per-day tabs, week-specific actions, and a redesigned summary experience.
• Delete activities from AutoSheet timeline — Permanently delete memories directly from the AutoSheet timeline via an Edit Activities mode with hover-to-delete popover.
• Dark mode — Dark mode is now supported across all settings and workspace pages.
• Personal Details settings page — The Personal Details settings page has been rebuilt with a faster, more modern experience.
• Custom AutoSheet summary intervals — Set custom summary intervals including a new 10-minute option.
• Persistent task filters — Your last selected filters on the Tasks page are now remembered and restored when you return.
• Dedicated email & sign-in settings — Email address, linked emails, and authentication settings now have their own dedicated settings page.

Improvements

• AutoSheet header & options — The AutoSheet title is now visible in the header, and the Options button has moved to the top right.
• Default summary interval — The default AutoSheet summary interval has changed from 30 minutes to 15 minutes.
• Smarter “Back to Timely” navigation — The Back to Timely button in settings now returns you to the page you came from.

New Features

• Settings sidebar navigation — The settings area has been redesigned with a new vertical sidebar layout, making it easier to find and navigate between sections.

Improvements

• Recovered transactions in Balance History — Recovered transactions now appear alongside standard transactions in the Balance Transaction History.

New Features

• Richer AutoSheet timeline interactions — Hover over activities to highlight time spans, reassign activities directly, and select multiple activities by clicking or dragging.
• Batch edit time entries in AutoSheet — Select multiple time entries at once to change their project, linked work, or assignee — or delete them all in one go.
• Filter ClickUp tasks by assignee — Opt in to a setting that limits which ClickUp tasks are visible to each user.
• Bulk task creation — Create multiple tasks at once from the Tasks list, assigning one per team member with a shared title, description, project, and dates.
• Upgraded projects page — The projects list now supports sortable columns, pagination, adjustable column visibility, and faster server-side search.

Improvements

• Log time to Asana subtasks — You can now log time directly to Asana subtasks, with support for up to 5 levels of nesting.
• Persistent report template filters — The “Created by” filter on Report Templates is now remembered when you navigate away.
• Team leads can send time logging reminders — Team leads can now send time logging reminders to their team members directly.

Improvements

• Fixed AutoSheet notes overwriting — Fixed an issue where AutoSheet notes were being overwritten on existing time entries.
• Notes regeneration uses preset language — Fixed AutoSheet notes regeneration to use your preset language instead of defaulting to English.
• Updated Linked work widget name — Updated Linked work widget name for better clarity.
• Regenerate notes in the notes field — Added the ability to regenerate notes directly in the notes field.
• Project assignees filter on Tasks page — Added project assignees filter on the main tasks page for faster filtering.
• Fixed timesheet export — Fixed timesheet export functionality.

Time tracking

New Timeline view in AutoSheet

AutoSheet now includes a visual timeline that displays your Time Entries alongside captured Memories, giving you the ability to:

• See exactly what activities and memories contributed to each time entry, eliminating guesswork and making it easier to verify your logged time matches your actual work
• Review your day chronologically with entries positioned by time, helping you identify gaps, overlaps, or missing activities before submitting your timesheet
• Navigate between your logged entries and underlying memories in one unified view, reducing the back-and-forth

Plans: Starter, Premium, Unlimited, Enterprise

Integrations

Faster team onboarding with Microsoft Teams

New Microsoft Teams users now connect automatically when invited to a workspace. Eliminate onboarding friction and get new team members productive immediately.

Imported users now appear in the new Unassigned users modal where admins can search users and invite in bulk from the Unassigned user list.

Plans: Premium, Unlimited, Enterprise

Linked Work improvements

Enhanced Linked Work capabilities allow you to:

• Hover over tooltips to see Task descriptions for instant context
• Analyze time data with precision by filtering entries connected to tools like Jira or Linear
• Export linked work item details (ID, title, and sync status) in reports

Plans: Premium, Unlimited, Enterprise

Reports

New quarterly & yearly breakdowns

Client & Project reports now include quarterly and yearly views, giving you the ability to:

• Identify patterns that daily or weekly views miss — see seasonal trends, client retention patterns, and project profitability shifts
• Plan with confidence by comparing performance year-over-year or quarter-over-quarter
• Report to stakeholders effortlessly with executive-ready summaries that show the big picture

New Features

• New Asana sync integration — A new Asana sync integration for effortless, AI-powered time tracking built on Timely’s new Timeline infrastructure.

Improvements

• MS Teams auto-connects new users — MS Teams integration now automatically connects new users when invited to workspaces.
• ClickUp archived task cleanup — ClickUp archived tasks are now properly deleted in Timely.
• Quarterly & yearly report breakdowns — Added quarterly and yearly report breakdowns to the Client & Project report page.
• Task description tooltip — Added task description to tooltip — view task details on hover for better context.

Improvements

• View-only timeline for AutoSheet — A view-only timeline displays entries alongside memories.
• Preview activities before generating a timesheet — Users can now see activities and memories before generating a timesheet, showing icons of top apps ordered by time.
• Japanese and Arabic language support — Added Japanese and Arabic language support for AutoSheet notes generation.
• Keyboard navigation for linked work dropdown — Navigate the linked work dropdown using arrow keys, Enter to select, Escape to close.
• New timesheet filters for linked work & sync status — Filter by whether entries are linked to a work item and by sync status.
• Prevent submitting timesheets for locked days — Added a validation to prevent submitting timesheets for locked days.

Whether you’re new to Timely or looking to sharpen your workflow, the Timely Hub is your central destination for learning resources, onboarding guides, and product updates — all designed to help you get the most out of your time.

The Hub brings everything together in one place: step-by-step tutorials, best-practice guides, integration tips, and expert recommendations. It’s your self-service learning centre for becoming confident and efficient with Timely at your own pace.

Self-service onboarding that empowers every team

We believe getting started with a new tool should be intuitive and accessible. That’s why Timely offers a complete self-service onboarding experience, giving you all the resources you need without waiting for training sessions or support calls.

Start with the essentials in our Getting Started guide

And explore Best Practices for Setting Up Timely to ensure your workspace is structured for long-term success.

We take customer education seriously

Timely is built on the belief that great products only succeed when people truly understand how to use them. That’s why we invest deeply in:

• Clear, practical documentation
• Hands-on video tutorials
• Real-world examples and workflows
• Regular updates to reflect new features

We want every customer — no matter their team size or setup — to feel confident and supported.

We listen closely: customer feedback shapes our roadmap

Your feedback is one of our most valuable inputs. Every comment, suggestion, and feature request you share contributes directly to how Timely evolves — and we review this feedback continuously.

To ensure deeper collaboration, we also work closely with our Customer Advisory Board, a group of customers who help validate ideas, test prototypes, and keep us honest. Their insights ensure we’re not just building features — we’re building the right features in ways that genuinely solve customer needs.

Because of this partnership, Timely’s roadmap stays grounded in real-world use, not assumptions.

Stay up to date with everything new

Timely evolves quickly — and the Changelog is your one-stop source for new features, enhancements, and integration updates. 👉https://hub.timely.com/changelog

Explore the Timely Hub today

Visithttps://hub.timely.com/ to discover tutorials, explore best practices, and learn how teams like yours are getting more from Timely every day.

Integrations

Hello Trello! Bring Trello and Timely together for effortless, AI-driven time tracking.

Let Trello keep your work organized while Timely captures the hours. Each Trello card that syncs over includes:

• Projects automatically imported from Trello boards
• Clients created from Trello organizations
• Real-time updates when you create, update, or comment on cards
• Direct link back to the original Trello card
• Labels from Trello appear as tags in Timely
• Start and due dates flow automatically
• Card checklists formatted as markdown in task descriptions
• Assignees sync automatically (and updates when members are added or removed)

Plus, when a card is marked as “Done” in Trello, the Timely task is completed too.

Plans: Premium, Unlimited, Enterprise

Reports

Sharper reporting for confident billing & performance

Filter your custom reports by the exact date range you need with custom time frames for user summaries. This gives you more flexibility when analyzing team performance and capacity.

API users now have more flexibility when filtering dashboards and workflows with the ability to apply the % filter for different timeframes, specifically allowing filters to act on either:

• “Any week” — Filter based on criteria met in any single week within the selected period
• “Whole period” — Filter based on criteria met across the entire date range

Time tracking

Faster Navigation for Busy Teams

• Date-range task filtering simplifies the Task list view by adding a date range selector, focusing on showing you only the tasks relevant to your current timeframe
• Team tooltips for quick clarity: hover over long team names in filter dropdowns to see the full name

Security

Simple, Powerful Security

With one-click session termination, you can now instantly log out of all other active sessions — ideal for hybrid teams, shared devices, and client-sensitive work.

Improvements

Efficiency improvements

• Improved project importing for ClickUp and monday.com integrations with external ID handling for name conflicts
• Expanded task visibility for ClickUp and monday.com — all tasks shown even when the assignee is no longer active
• Automatic Office365 calendar selection for smoother onboarding
• Scheduled report emails now include the report name in the email body

New Features

• Jira sync integration — Connect Jira and Timely for effortless, AI-powered time tracking. Automatically aligns projects, issues, teams, and time entries.
• Linear sync integration — Syncs your Linear issues, projects, comments, attachments, cycles, and project updates with Timely.

New Features

• Connect with Trello (Beta) — Sync your Trello cards with your time tracking.
• Custom timeframes for user summaries — Filter your user summary reports by the exact date range you need.
• Secure your account with one click — Terminate all other active sessions instantly for enhanced security.
• Track linked work directly in AutoSheet — See all your connected tasks and issues right where you log your time.
• Visualize time at a glance in AutoSheet — Explore your work distribution across projects, tags, and linked items with interactive donut charts.
• Smarter timesheet suggestions — Linked work now appears in AutoSheet timesheet suggestions when you have active integrations connected.

Improvements

• Manage activities more efficiently — Update multiple activities at once with smarter splitting and merging.
• Richer timesheet emails — Timesheet emails now include client names, date ranges, and tags for better context.
• Keyboard date navigation in AutoSheet — Move between dates using arrow keys with automatic month transitions.

New Features

• Simplified tagging — Unlimited and above plans can now keep time entries organized with exactly one tag per entry.
• Flexible API filtering — Choose different timeframes when filtering user summaries via API.
• Date range filtering in task list — Find what you need quickly with date range filtering in your task list.
• Timestamps in AutoSheet — View timestamps for each entry directly in AutoSheet.
• Project-level tag control — Set individual projects to allow only one tag per entry.

Improvements

• Clearer scheduled reports — Scheduled report emails now include the report name in the email body.
• Fewer interruptions — No more notifications when you simply switch between devices.
• Instant calendar setup — Office365 calendars are automatically selected when you connect.

New Features

• AutoSheet launch — Timely’s new AI for organizing and logging timesheet data — currently in phased rollout.
• AutoSheet in your language — Access AutoSheet in additional languages for a more comfortable experience.
• Star your important memories — Mark key activities so AI remembers what matters most to you.
• Clear AI memory anytime — Fresh start for AI — clear AI’s memory anytime from your AI settings.

Improvements

• Granular time tracking — Track time in 5-minute intervals.
• Seamless Google Calendar setup — Calendars are automatically pre-selected when you connect your Google account.
• ClickUp sync improvements — Deleted hours are now properly synced with your ClickUp tasks.

New Features

• Memory upload notifications — New email alerts notify you if your Memory app stops uploading data.
• Import manager enhancements — Assign default tags and add users to projects during import, making data migration more powerful.
• New Memory app version Aero — Completely redesigned capture system — faster, more reliable, better time zone handling, and improved diagnostics.

Improvements

• monday.com integration — Sync all projects from a workspace automatically.
• Reduced batch size for reports — Faster load times and fewer timeouts.
• Report export options — Made Logged Hours optional in export settings.

New Features

• Smaller Time Entry Sizes: Enhanced time entry layout with better handling of small heights and dynamic content adjustments, improving visualization for short-duration time entries.
• Memory Upload Notifications: New email alerts will notify you if your Memory app stops uploading data, ensuring you never miss tracking your activities.
• Import Manager Enhancements: Added ability to assign default tags and add users to projects during import, making data migration more powerful.

Improvements

• New Memory App Version “Aero”: Our latest Memory app release features a completely redesigned capture system that’s faster and more reliable, with better handling of time zone changes and improved stability. We also enhanced the diagnostic tools (support packages) to help troubleshoot issues more effectively.
• Report Export Options: Made the “Logged Hours” metric optional in report export settings to provide more customization options.
• Teams and Tags Pie Charts: Updated to show correct total amounts, improving reporting clarity.
• Reduced Batch Size for Reports: Optimized batch size for clients and projects reports to reduce loading time and avoid page timeouts.
• Monday.com Integration: Added ability to sync all projects from a Monday workspace automatically.
• Removed “Logged” State: Eliminated the redundant “Logged” state from the timesheet to create a more consistent experience.

Bugfixes

• Fixed Bulk Updates Performance: Resolved issues with failed bulk updates and improved performance for workspaces with large amounts of data.
• Fixed Report Templates: Resolved an issue where templates were missing from the Reports dashboard.
• Fixed Client Hours Calculation: Corrected total client hours not calculating properly on the “Clients and Projects” tab.
• Fixed XLSX Export: Resolved issues with XLSX format reports not being sent via email.
• Fixed PDF Export Options: Addressed missing columns (Project, Last Activity, Total) in PDF exports.
• Fixed Next Export Date: Corrected wrong next export date display in the scheduler.
• Fixed Time Entry States: Addressed issues with billed state not updating correctly.
• Fixed ClickUp Integration: Resolved time zone discrepancies and missing entries in the ClickUp integration.
• Fixed Project Editor: Resolved an issue where tag selections would randomly fail in the project editor.
• Fixed Copy Hours Functionality: Restored the ability to copy hours that had stopped functioning.

Best Practice Guide: The New AI Timesheet Assistant

Timely’s updated AI takes the pain out of logging time — turning a tedious task into something literally magic. Whether you’re trying Timely’s upgraded AI for the first time or refining your Assistant for sharper results, this guide walks you through everything you need to know.

• Train your AI to match your unique work style
• Preview suggestions before they’re logged
• Log your entire timesheet in just one click
• Keep full control of your data at all times
• Available on Timely’s shiny new Timeline only

Time tracking

Log time even faster with the New Timeline Summary Lane

Timely’s new Summary and Calendar Lanes give you a smarter layout that helps you log, review, and focus with less effort. The redesigned Timeline doesn’t just look different — it’s built to help you spend less time logging time.

• Customize views to highlight what’s most important to you
• Log time faster with less scrolling and better layout
• Reduce cognitive overload with a cleaner, more intuitive design

Full memory view and app-level detail haven’t gone anywhere, so you can track time in exact 6-minute increments if that’s your thing.

Timesheet Notes? Your Timesheet Assistant’s already on it!

Your Timesheet Assistant now creates rich, human-like notes for each time entry — automatically. Whether you’re reviewing hours by project, preparing client reports, or planning resources, these notes give you fast context on what happened, when, and why.

• Automatic detailed, natural-sounding work summaries
• Great for quick reviews, reporting, and daily clarity
• Removes the tedious task of writing notes

Integrations

Total Task Control! Now syncing Sub-Tasks from Asana & ClickUp

Now you can effortlessly sync sub-tasks from Asana and ClickUp directly into Timely. This means all your work — big or small — will automatically appear in Timely, giving you a fuller, more accurate picture of your day.

Plans: Premium, Unlimited, Enterprise with Tasks add-on

Reports

Zoom in on profit, projects & performance with new Client and Project tables

A powerful new way to report on Client and Project time data. The new Client & Projects table offers a comprehensive overview of time, money, cost, and profit across your entire client portfolio — all in one centralized location.

• Expand Clients to view all Projects
• Breakdown by day, week and month
• Spot where time and money are going to plan and allocate resources smarter
• Get clear client and project insights to improve reporting and decision-making

Connect your stack

Projects, calendars, all of it — make it happen with a Zap

Many Timely users find inspiration in our Sample Zapier Zaps or need workflows for apps like Salesforce or Google Sheets. The most common use is creating Timely projects via Zapier.

We’ve been hard at work improving your Timely experience with significant updates to our AI capabilities, memory timeline, and reporting features. Here’s what’s new:

New Features

• AI-Generated Notes: Our new AI Timesheet Assistant can now automatically generate descriptive notes for your time entries based on your tracked activities. This intelligent feature analyzes your memories and creates contextual summaries, saving you time and ensuring your entries have meaningful descriptions without manual effort.
• List View for Memories: New structured format for viewing memories, showing app-related memories at the highest level with sub-memories nested beneath them. Ideal for users who prefer seeing WHAT happened rather than WHEN it happened, especially for tasks involving fewer files and multi-tasking.
• Summary Lane: A new feature that simplifies your memory timeline by showing only the dominant activities in customizable time chunks. For example, if Zoom was your main activity between 9:00–9:30, the summary lane will display “Zoom” for that time block. You can adjust the time chunk intervals (5, 10, 15, 30 minutes, or 1 hour) to get the right level of detail, making it easier to understand how you spent your time without feeling overwhelmed by too much information.

All three features above are available in the new memory timeline experience, which can be accessed from the ‘day view’ by clicking the “Try the new Timeline/List” button.

• Dynamic Date Range Options for Reports: Added additional relative date options in Custom Report Templates including “Last 3 months”, “Last 6 months”, “Last 12 months”, “This quarter”, “Last quarter”, “This year”, and “Last year” for more flexible time tracking and analysis.

New: Clients and Projects in Data Tables

We’re excited to introduce a comprehensive client & project data view that allows you to access client and project metrics in a consolidated format. This powerful new reporting feature helps you make informed decisions about resource management, pricing strategies, and client relationships.

Key benefits include:

• Compare key metrics across your clients (time, revenue, cost, profits)
• Break data down by individual projects to see which projects contribute to the results
• See breakdowns per day, week and month in order to spot trends

New: Redesigned Report Export Experience

We’ve completely revamped the report export modal with a fresh design and enhanced user experience. The new export system includes:

• Scheduled automatic reports – set up recurring exports to keep stakeholders informed and improved export format options
• More intuitive interface for configuring and sharing reports

Improvements

• List/Timeline View Option: Moved the list/timeline switcher to the options dropdown for a cleaner interface.
• Memory Timeline Text Overlap Logic: Improved how text displays in the memory timeline to prevent overlapping.
• Default Options for Memory Apps: Added intelligent default configurations for popular apps like Google Meet, Zoom, Slack, Microsoft Teams, Outlook, Word, Excel, PowerPoint, Keynote, Linear, Figma, Google Docs, Mail, and Gmail to improve your memory tracking experience right out of the box.

The improvements above apply to the new memory timeline experience only.

• Sub-task Synchronization: Enhanced integration with Asana, ClickUp, and Monday.com to import sub-tasks to Timely. Note that subtasks from these platforms will appear as regular tasks in Timely, since Timely Tasks does not have a subtask concept.

Bugfixes

• Fixed State Changes on Tag Updates: Resolved an issue where updating tags of billed entries would automatically change the state to “Logged”.
• Product Updates Loading: Fixed an issue where product update blog posts were not loading properly.
• Fixed Time Entry States: Addressed problems with billed and locked entries incorrectly displaying as logged.
• Autofill Button Improvements: Fixed an issue where the autofill button wasn’t considering memory summaries when determining if notes could be generated.
• Project Search Modal Position: Corrected the position of the project search modal on the user edit page.
• Client and Projects Table Access: Fixed an issue where non-owner users couldn’t see the client and projects table.
• XLSX Export Reports: Resolved several issues with XLSX exports, including reports not being sent via email and missing planned time data.
• PDF Export Improvements: Fixed an issue where project descriptions would appear in PDF exports despite being deselected.
• Currency Handling in Exports: Fixed an issue preventing exports of reports with different currencies than the workspace currency.
• Required Tags Warning: Added a warning message when logging time against projects that require at least one tag.
• Calendar Page Layout: Fixed the summary dropdown layout on the Calendar page.
• Asana and Monday.com Sync: Resolved some issues with data synchronization from Asana and Monday.com.
• Jira Connection: Fixed issues with the Jira connection modal and improved connection reliability.
• Team Selection in Projects: Fixed a bug where selecting “All teams” in project creation/editing didn’t properly select all users in those teams.
• Notes Auto-fill on Classic Timeline: Fixed an issue where notes were failing to auto-fill on the classic timeline.
• Safari Compatibility: Fixed an issue where the Tasks timeline appeared black on Safari.

New Features

• AI-generated notes — The AI Timesheet Assistant can now automatically generate descriptive notes for your time entries.
• List view for memories — A new structured format showing app-related memories at the highest level with sub-memories nested beneath.
• Summary lane — Simplifies your memory timeline by showing only the dominant activities in customizable time chunks.
• Dynamic date range options for reports — Added relative date options including Last 3/6/12 months, This/Last quarter, and This/Last year.
• Clients and projects in data tables — A comprehensive client & project data view for comparing key metrics with breakdowns by project, day, week, and month.
• Redesigned report export experience — Revamped export modal with scheduled automatic reports and a more intuitive interface.

Improvements

• Default options for memory apps — Added intelligent defaults for Google Meet, Zoom, Slack, Teams, Outlook, Figma, Linear, and more.
• Sub-task synchronization — Enhanced integration with Asana, ClickUp, and monday.com to import sub-tasks to Timely.

We have some exciting enhancements to make your Timely experience even better! This month we’re bringing you big improvements to AI, lots of quality-of-life improvements, plus we’ve squashed quite a few bugs to keep everything running smoothly. Here’s what’s new:

New: Greatly Improved AI Timesheet Suggestions

TL;DR: We’ve improved AI timesheet suggestions based on your feedback. Previously, the AI focused on underlying memory details, leading to fragmented and unintuitive suggestions. Now, it learns from your timeline as you see it, prioritizing dominant activities for more accurate predictions. These updates apply automatically in the memory timeline beta.

Many of you have been part of our new memory timeline experience beta – a big thank you to everyone who has sent us feedback! The key takeaway from the feedback we received, is that the AI’s suggestions weren’t intuitive and accurate enough.

To illustrate, let’s look at a real example from our Senior AI Engineer, Amir;

In the screenshot below, our AI engineer used PyCharm twice — first from 11:05 to 11:30, then from 11:40 onward. Both sessions were for the same project (“Timely AI Agent”), but the AI suggestion (yellow with stripes) seemingly doesn’t recognize this and suggests logging only parts of the work sessions. This is because, until now, the AI has considered the underlying memories of each memory group. So while this might be technically more accurate, it breaks expectations and makes it look inaccurate.

We put our heads together and thought up some ways to fix this. With this improvement, the AI model now sees and learns from your timeline exactly as you see it, including your custom memory groupings. Instead of analyzing all the noisy individual activities within each group, it focuses on the dominant group activity visible in your timeline, resulting in more accurate predictions that match your preferred way of organizing work.

Below you can see how the improved AI suggestion now covers both work sessions:

The update will take effect automatically after logging your next time entry. Note that these improvements are only available in the new memory timeline beta.

We think that this will be a massive improvement to the utility of the AI timesheet suggestions. Please let us know what you think by submitting your feedback!

Improvements

• [Access Levels] Managers with permissions can now delete locked entries without having to unlock them first
• [Hours] Tag dropdown now automatically closes after selection (unless required tags are pending)
• [Tasks] Projects are now sorted alphabetically for better visual organization
• [API] Updated Timely’s API documentation with team_ids for project schema and additional user schema details
• [Reporting] Added support for exporting entry states in reports and timesheets
• [Reporting] Improved report export query performance
• [Reporting] Data tables now refresh automatically after bulk edits
• [Memory App] Improved performance for Philippines timezone (+8)
• [Integrations] Updated Zoom app to comply with EU Digital Services Act requirements

Bugfixes

• Fixed privacy issue where admin users could see AI suggestions of other users via webhook
• Resolved project archiving issues after subscription downgrades
• Fixed QuickBooks integration disconnection issues by updating OAuth tokens more frequently
• Fixed incorrect date syncing for ClickUp time entries
• Resolved issues with time entry deletion and history viewing
• Fixed project currency assignment for imported tasks with default projects
• Corrected webhook behavior for draft hours to protect user privacy
• Fixed issues with Monday.com integration and project viewing
• Fixed Memory app issues with Adobe After Effects capture
• Fixed time entry “Show History” functionality that failed in some cases
• Fixed Azure AD SSO login errors
• Fixed Microsoft Teams memory capture for Mac users
• Fixed issues with Jira integration memory highlighting
• Fixed project search results display when no matches found
• Fixed pause timer button stability and click area
• Fixed email update errors

Happy new year! While we’ve had some holiday downtime near the end of last year, we’ve been able to prepare and ship a lot of improvements that is bound to make your day better:

New Features

Assign Teams to Projects

• You can now assign entire teams to projects in just a few clicks! Changes to teams’ members will reflect in the project access. No more adding users one by one - save time by managing project access more efficiently at the team level.

Improvements

• Added billable/non-billable attributes to data tables for clearer financial tracking and analysis
• Memory app now shows a helpful Settings popup if tracking is disabled, ensuring you never miss capturing your work
• Expanded browser support for Memory app on Mac - now works with Microsoft Edge, Vivaldi, Opera, Orion and Shift!
• Meet Timesheet Assistant - a fresh new name for what you knew as Memory AI
• Streamlined reporting access - Employee users are no longer able to created shared reports
• Our database got some love with optimized performance across key features

Bugfixes

• Fixed Monday.com sync issues - your boards now reliably connect and update in Timely
• Fixed QuickBooks integration reliability - no more 404 errors after reconnecting
• Cost rate changes now properly respect locked hours - your historical data stays exactly as it should
• Fixed an issue where non-billable entries could incorrectly be marked as billed with states
• Squashed some pesky Memory app connection issues on Windows that could occur with certain browser extensions
• Fixed workspace settings updates that were being blocked in some cases

New Features for Next-Generation Memory Timeline

• Clicking memories in the timeline now adds the memory’s title to the notes.
• If you have explicitly selected memories when logging your time, you’re now able to see which memories are associated with the time entry. Note; The exact way we display this might change pending feedback. Please let us know what you think!

We’ve focused on many small – but important – enhancements to make logging time and managing projects in Timely more efficient. We also smashed a ton of bugs in our quest to make Timely even more reliable. Here’s what we shipped in November:

New Features

Enhanced Tag Selection Interface

• Required tag lists are now more prominent when logging time, with an improved interface that makes tag selection faster and more intuitive. Tags are organized better with required tags appearing at the top of lists for quicker access.

• Required tag lists also now appear in proper alphabetical order based on the list name.

Added Billable Column in Data Tables

• We added billable/non-billable attributes to data tables, making it easier to track and analyze your billable hours.

Improvements

• Our database backend got some love - we’ve optimized performance for several key endpoints to make Timely snappier than ever.
• We’ve streamlined the report experience with a fresh new empty state design and helpful tooltips for relative dates.
• Streamlined the States feature, which is now a standard offering for Premium and Unlimited subscriptions.
• Updated our G2 Crowd badges on the login and signup pages to showcase our latest accolades!
• We’ve improved how we surface Entry States editing options so you can better manage your workflow transitions:

Bugfixes

• Fixed an issue where the project title and client name wasn’t visible for time entries under 1 hour.
• Fixed a bug where searching for a project wasn’t returning all results.
• Fixed an issue where changing cost rates would affect locked hours - your historical data will now stay exactly as it should!
• Resolved a problem where team filters weren’t being applied correctly when exporting from the Timesheets tab.
• Fixed a visual bug where the bulk project update dropdown was difficult to see and use.
• Corrected an issue where the user dashboard wasn’t displaying correct data when searching for different users.
• Fixed webhooks to properly handle deleted time entries, ensuring more reliable integration performance.
• Fixed a bug where the Office 365 calendar integration would sometimes disconnect or miss events.
• Fixed alignment issues in the timesheets currency formatting to keep everything neat and tidy.
• Squashed a bug where ClickUp integration was overriding project rate updates.
• Fixed an issue where users couldn’t view their own logged hours.
• Resolved an issue with adding and removing projects in User Permissions Page
• Fixed a bug with Asana tasks import where invalid project references were causing problems.
• Fixed an issue where deleted memories could reappear after switching views.
• Resolved various QuickBooks integration errors that were preventing proper connection and sync.

New Features

• Asana Sync integration — Projects, tasks, users, and tags can now stay aligned between Asana and Timely without manual updates. Premium, Unlimited, Enterprise

• Improved email insights — Gmail and Outlook memories now show recipients and preview messages so email time is easier to place against the right project.

• Per-project cost rates — Teams can define different cost rates for the same person on different projects to improve profitability reporting and billing accuracy. Premium, Unlimited, Enterprise

• Custom report fields — Unlimited and Enterprise workspaces can add extra user metadata, such as role or location, and include it in exports. Unlimited, Enterprise

Improvements

• Context-rich CSV exports — Project descriptions can now be included in exports so teams spend less time cross-referencing outside the report.
• Raw data export options — Exports can now include entries, totals, or both, which makes spreadsheet modeling and external processing much more flexible.

In our busy workdays, juggling tools, emails, and reports can feel like a never-ending challenge. At Timely, we’ve been working to simplify the juggling act with smarter reporting and streamlined workflows. This update introduces exciting new features, including the Asana Sync integration, Per Project Cost Rates, and Improved Email Memories.

But that’s not all—we’ve packed in powerful reporting enhancements to boost flexibility and insights, such as Filterable Data Tables, Custom Report Fields, Raw Data Exports, and the ability to include Project Descriptions in CSV exports.

Ready to see it all in action? Watch our Fall 2024 Quarterly Update video now!

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Sync Smarter with Timely’s new Asana sync integration

Our new Asana Sync integration is designed to keep your projects seamlessly aligned across both platforms. No more switching between apps or copying information—just a smoother workflow that lets you focus on what matters most: getting work done. With this integration, the following items stay perfectly in sync between Asana and Timely:

• Projects

• Tasks

• Users

• Tags

Getting started is easy! Our handy help center article will guide you through setup. The Asana Sync integration is available on all Premium and Unlimited plans. Set up your first synced project today!

Watch this quick overview of the Asana Sync integration in action:

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Stay on track with per-project cost rates

We’ve made billing and tracking profitability more straightforward by letting you adjust billable rates on a project-by-project basis. Set unique rates for each team member, tailored to every individual project.

This feature is available on all Timely plans. Learn more in this help center article then head to Projects in Timely to get started.

Email insights, now faster and clearer

Allocating time spent on emails just got quicker. With these updates, you can now:

• View the email recipient

• Preview the message

These details appear directly in your Gmail and Outlook Memories, making it easier than ever to assign emails to projects.

If you haven’t tried our email integrations yet, head to the Ecosystem page in Timely (look for the plug icon at the bottom left) and get connected today.

Powerful New Reporting Enhancements

Quickly get the insights you need with Filterable Data Tables

Filter team hours, explore time data, and make informed business decisions faster with Timely’s new filterable data tables.

Key features include:

• Customizable borders for easy scanning

• Selectable visible columns, with totals displayed automatically

• Adjustable time, currency, and unit settings

You can also use these tables in the Project section for focused insights. Watch this 30-second video, then head to Reports > Timesheets in Timely to get started!

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Tailor Timely to your team with Custom Report Fields

We’ve made organizing and analyzing team time more efficient with Custom User Properties. Now you can:

• Add important details to Timely users (e.g., role, location)

• Include these fields in exports for better filtering and insights

This new feature is available on Unlimited plans. Learn more in this help center article.

Flexible raw data exports for custom analysis

We know every business uses time data differently, so we’ve made it easier to export raw data without precalculated totals for custom analysis. You now have three export options:

** • Entries Only**

** • Totals Only**

** • Entries and Totals**

This lets you tailor your data exports for external systems or custom calculations in spreadsheets.

Perfect for teams who need granular control over their data. Available on all plans. Want to learn more about Report exports? Dive in here.

Save time with context-rich CSV exports

When reporting on projects in Timely, you’ll save time by spending less time cross-referencing and adding notes manually. Now, when you export reports, you can include Project Descriptions in your CSV export for an extra dose of context-rich data.

Simply head to the Reports section, pick your report, and when exporting to CSV, you’ll now see Project Descriptions as an option. Click export, and once the file downloads, you’ll find the descriptions in one of the columns. Easy peasy!

That’s it for now.

While you wait for our next Update video, why not dive into our changelog. It’s where we spill the beans on all the latest releases, improvements and bug fixes.

Until next time, happy time tracking

New Features

Custom User Fields

• Admins can now add custom fields to user profiles for enhanced filtering and reporting capabilities (available on Unlimited plan and higher). This makes it easier to segment users by role, department, or other custom attributes in reports and exports.

• Note that these custom fields are currently only available in report CSV and XLSX exports, and can’t be used to filter reports and timesheets inside Timely.

Profitability Tracking

• Track project, client, employee and team profitability with new cost and margin calculations, helping you better understand the financial performance of your projects. The profitability is displayed as a percentage and automatically calculates based on billable rates and costs.

• You can use these new metrics for several purposes, for example identifying which teams, team members or clients are most profitable:

Improvements to Timesheet Data Tables

• We added the ability to show column and row summaries in data tables.

If you select one or more rows in the table, the summary row shows statistics for those rows only, making it useful for quick analysis:

You can click the sums to change the type of summary shown:

• Added a separate client column to timesheet data table for better organization.
• The notes column now shows by default in data tables.
• You can now customize the money format display in data tables; Change the format by clicking Options above the data table, and select “Currency”:

Improvements

Team Management

• Team leads can now manage teams without being team members themselves. This means teams can now be structured more efficiently without creating duplicate teams for multiple leads.

Tag Management

• You can now add just a subset of tags from tag lists to projects, giving more flexibility in project organization.

Integration Enhancements

• Implemented continuous sync with Jira for more reliable data consistency. This pertains to the new Jira integration, currently in closed beta.
• Improved the Asana Sync integration to better handle team assignments to projects.

Reporting & Analytics

• Improved contrast on bar charts in reports for better visibility.
• Enhanced project description export in CSV files.
• Added account report settings improvements.
• Made the button to add widgets in the custom report templates more prominent.

Bugfixes

• Fixed timezone handling issues causing memories to appear outside the timeline.
• Resolved Windows Memory app stability issues and missing memories problems.
• Fixed interaction issues with archived projects.
• Corrected API documentation for user limits and filtering.
• Fixed team/user filtering conflicts in reports
• Resolved month selection issues in People > All Users page
• Fixed dropdown menu overlap issues in various views
• Corrected AI trigger behavior in Week View
• Improved Memory for Windows installation instructions
• Fixed issues with TIC drag-and-drop suggestions

We’re excited to unveil the beta launch of Timely’s new AI Timesheet Assistant, a totally re-imagined approach to automating time tracking! Timely already gives you the most accurate time tracking in the industry, and now with the AI Timesheet Assistant, logging your time has never been faster or easier.

Whether you’re balancing multiple projects or just looking to cut down on admin tasks, this tool automates your timesheets in seconds—all with a single click.

Watch this 2 minute video to see your new Timesheet Assistant in action:

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How does it work? Simple!

The Timesheet Assistant learns from your logging habits through Timely’s Memory feature, (If you’ve connected Memory or Timely time tracking integrations, and you’re using the next-gen Timeline then you’re all set to try it out). Once it identifies patterns, it suggests time entries that fit your workflow.

When it’s ready, the button turns green, and with one click, your hours are assigned to the right projects—complete with tags and notes. And don’t worry, you’re always in control to review and adjust entries as needed. With AI activated, your Timesheet Assistant starts to learn approx. 15-30 minutes after you start logging your time. Once your Timesheet Assistant’s suggestions start popping up, you’ll wonder how you ever managed without this feature!

Timely’s Timesheet Assistant is your perfect project partner

Your Timesheet Assistant continuously improves as you make adjustments to your time entries, getting better over time. It works on your terms and you can choose to:

• Let it suggest entries while you review and fine-tune each one.

• Prefer a more hands-off approach? Let it automatically log time based on what it’s learned, ready for your approval.​

Choose Your Timesheet Style

To keep things simple, the assistant lets you pick from three timesheet styles—Exact, Efficient, and Concise—so you can decide how detailed or streamlined you want your logs. Your chosen style influences how entries are created, but you can always review the Assistant’s suggestions in the new Timesheet Assistant column before hitting that final save.

Get Started with the AI Timesheet Assistant

Ready to try Timely’s new Timesheet Assistant? Make sure you’ve joined the new Timeline beta** **and have the latest version of Memory installed. This useful help center article will help you get set up in no time! Don’t forget that our friendly support team are always on hand to help, you’ll find the help button bottom right in Timely, or email us at [email protected]

Beta Users: Share Your Feedback

Since the Timesheet Assistant is in beta, your feedback is invaluable. Let us know how it’s working for you through the feedback button—your insights will help us make it even better!

We’ve been laser-focused on getting the next-generation Memory timeline ready for a wider beta rollout, and we’re now very close to open up for more people to this new, massively improved time tracking experience. Keep an eye on your inbox for an invite in the coming weeks as we gradually roll it out to selected customers.

New Features for Next-Generation Memory Timeline

AI-generated Timesheet Suggestions

We’ve added AI-generated timesheet suggestions to the next-generation Memory Timeline (currently in beta), helping complete your timesheets faster. This feature uses machine learning to suggest time allocations based on your past logging behavior.

Below you can see that Timely’s AI has suggested that I log the recruiting sync and Freshteam activity to the “People & Team Management” project, together with an “Meetings & Communication” activity tag.

AI timesheet suggestions have been popular in the ‘classic’ timeline experience, but because the suggestions were very granular, this caused extra work in rejecting or adjusting irrelevant entries.

With this new AI system, our goal is to simplify. Instead of suggesting individual ‘memories’ to log to projects, it now suggests a span of time instead. The algorithm analyses underlying activities, filters out ‘noise’, and predicts which project to log the time to. You can learn more about how it works and how to use it here.

Bugfixes for Next-Generation Memory Timeline

• Fixed an issue where the red line in the timeline was overlapping pop-ups for grouped memories.
• Corrected a problem where the “Add all to time entry” function was adding time that wasn’t visible to users.
• Corrected a problem where the States dropdown in the hour editor was hidden behind the Timeline.

New Features

Interactive Data Table for Timesheets

We’ve moved the basic list of time entries in the Timesheets tab (available from Reports and individual project and user pages) into an interactive table. The table uses screen space better, lets you quickly sort, filter, and customize which columns to show and their order.

Here’s how it looked before. Notice how each row took up a lot of vertical space.

The new interactive table displays more information in less space, making it easier to quickly overview your employees’ timesheets:

We’ve also added several customization options for how data is displayed:

• Customize the time format to show as “1h 30m”, “1.5”, or “1:30”.
• Add zebra striping and borders for better readability.
• Choose which columns to display and in what order.

We’re currently working on these improvements:

• Adding row and column totals to make it easy to sum up data in view, as well as sums for selected rows.
• Ability to add client as a separate column.
• Ability to add note as a separate column (released).

We aim to ship these improvements in the next few weeks. Remember you can also export your data as a CSV file with all fields included, allowing you to customize it to your exact needs.

Asana Integration

Introducing our new Asana integration (available on Premium, Unlimited, and Unlimited Plus plans). This powerful sync allows you to import projects, users, tasks, and tags from Asana, keeping your Timely workspace up-to-date with your Asana workflow, streamlining your project management and time tracking processes.

Per-Project User Cost Rates

We’ve added support for setting different cost rates for each user on a per-project basis. This is useful if you need to vary a team member’s cost rate across different projects. This feature is currently only available for enterprise customers, please get in touch if you’re interested.

Improvements

• You can now export entries without totals from the Timesheets Export view, giving you more flexibility in how you analyze your time data.
• Outlook and Gmail memories now show email recipients, subject, and content, making it easier to accurately assign work to the correct project.
• Enhanced the CSV export functionality to include project descriptions.
• Improved the billing process to retain user selections for plan, cycle, and seats even if payment fails for 3D verification cards.

Bugfixes

• Resolved a bug where Budget Spent and Remaining amounts were showing incorrect currency for some users.
• Fixed an issue where bar charts were incorrectly showing data of deleted users.
• Resolved an error occurring when Team Leads tried to update hours logged to projects they’re not part of.
• Fixed an issue with the monday.com integration where the project timeline wasn’t being imported correctly.
• Corrected an issue with the monday.com integration where data excluded from sync was being synced.
• Fixed an issue where users on Windows 7 were receiving multiple update requests for the Tauri-based Memory app throughout the day.
• Fixed a problem where filters for new report templates were not working correctly.
• Corrected the API documentation for the default limit value in the all users endpoint.
• Fixed a bug where users were unable to update the state within a time entry.
• Resolved an issue where some users were receiving a “Not found” error when trying to log time.
• Fixed a formatting issue with the ‘Download Memory’ call-to-action copy.

We’re constantly working to improve Timely and appreciate your patience as we iron out these issues. As always, if you encounter any problems or have suggestions for improvements, please don’t hesitate to reach out to our support team. Happy time tracking!

We’re thrilled to announce the gradual rollout of Timely’s new Timeline beta—a significant step forward in our mission to provide you with effortless, accurate time tracking. After carefully listening to your feedback we’re excited to introduce the new Timely Timeline. This redesign has one clear goal: to make your experience smoother, more intuitive, and aligned with the way you work.

Join us on this beta journey

Over the next few months, workspaces will be gradually enrolled in the beta. We want to make this a collaborative journey with your feedback, as we continue to refine the Timeline. One tester shared, “I feel like I’m spending less time worrying about whether I logged my hours correctly. This update is a game-changer.”

We’re committed to continuous improvement, and your feedback will be at the heart of each update. Explore the new features and share your thoughts through the feedback button in the app—we’re building this together!

Whether you want to log every minute or focus on the big picture, check out our video for more insights. We’ll guide you through the improvements that will transform your workflow. Watch it now to see the new Timeline in action.

Switch between classic and new with ease

During the beta, you can easily switch between the classic and new Timeline views. This gives you the best of both worlds—familiarity when you need it and the freedom to explore new features at your own pace. As you discover how the new Timeline enhances your workflow, we’re confident you’ll find it a powerful tool to simplify your time tracking.

Customize your time tracking

The new Timeline is all about giving you more control and flexibility. The new design allows you to adjust your Timeline to reflect the way you work best, whether that’s tracking detailed individual tasks or focusing on the bigger picture. One user shared, “I’m delighted that I can now select individual activities within the same app—finally—like different files for different clients.” This level of granular control helps you better organize your work and track your time with precision.

Faster and easier time logging

Time tracking is now easier than ever with our new interface. You can select multiple blocks of time at once, making it faster to log your day. Just click, drag, and log—whether you’re in deep work mode or juggling multiple tasks. Our testers agree: “I love that I can just drag to select my time slots. No more clicking around and adjusting start and stop times manually.” Another user shared, “The updated timeline feels much clearer. I can select multiple timestamps, and now I use it all the time.”

Even smarter AI suggestions

We’ve been busy fine-tuning out shiny new AI-powered Timesheet Assistant to make your time tracking smarter and simpler. With even smarter suggestions, more accuracy, and fewer manual adjustments, you can focus more on your work and less on logging time. As one early tester noted, “Better fast overview of memories and less scrolling.” This means more efficiency and fewer distractions in your day-to-day workflow.

Get the most out of the new Timeline

To make the most of the new Timeline, dive into our how-to videos in Timely Academy. We’ve also updated the Help Center with everything you need to get started, and our support team is always available to help. Your feedback is crucial as we continue to refine Timely—so don’t hesitate to share your thoughts. Explore the new features today and let us know what you think!

At Timely, we understand the daily challenges of managing projects and tracking time. That’s why we’re excited to introduce our latest update: the enhanced Asana Sync Integration. This new integration is designed to help you keep your projects in sync across both platforms, making your day-to-day tasks easier and more efficient.

Watch the sync unfold in this quick video:

Streamline your daily workflow

If you’re an Asana user, you know the importance of staying organized and keeping your projects up-to-date. But managing projects across multiple tools can feel like a job in itself. With the enhanced Asana Sync integration, those worries are a thing of the past. You can choose to sync all or just some of your Asana Projects, and any associated users, tasks, and tags in Asana will automatically sync with Timely. Whether your team is updating a task or logging hours in Timely, everything stays current without the need for manual updates.

Imagine this: you’ve just updated a task in Asana, assigning it to a team member and setting a deadline. With the enhanced sync, that update instantly appears in Timely, where you can easily track the time spent on it. No more toggling between apps or copying information—just a smoother workflow that lets you focus on what matters most: getting the work done. It’s like adding a dash of unicorn magic to your time tracking workflow. 🦄

How to get started

Connecting Asana to Timely is straightforward and takes just a few clicks. Head over to the Settings > Ecosystem section in Timely, select Asana under the Sync Integration section, and follow the prompts to connect. Our help center article provides a step-by-step guide to help you through the process.

This integration is available for users on our Premium, Unlimited, and Unlimited + plans. You’ll need admin access in both Timely and Asana to set up the sync. Once connected, you’ll be prompted to select which of your Asana Projects you want to sync, ensuring that everything aligns perfectly.

What’s synced?

• Projects: Any*** active ***project in Asana will automatically sync with Timely, ensuring both platforms are up-to-date.
• Tasks and Users: Tasks from Asana sync to Timely, along with their assigned users. If you log time against an imported task in Timely, that time will be reflected in Asana as well.
• Tags: Tags from Asana will appear as individual tags in Timely, helping you organize your work more effectively.

Enhance your project management efficiency

We know that Asana is your go-to for planning, briefing, and assigning tasks. Timely, on the other hand, offers you the tools to get deeper insights into how time is spent across projects. With the enhanced sync, you can generate live project reports, monitor resources, and stay on top of budgets, all while keeping your project timelines on track.

Running efficient projects isn’t just about saving time—it’s about maximizing the value of every hour your team spends. When your projects are well-organized and your time tracking is accurate, you’re better equipped to meet deadlines, stay within budget, and deliver high-quality work. This, in turn, helps your business maintain strong client relationships, increase profitability, and foster a productive work environment.

Complementing the Asana Time Tracking Integration

While the enhanced Asana Sync Integration is a game-changer for keeping your projects and tasks aligned across Asana and Timely, it works even better when paired with Asana Time Tracking Integration.

How do they complement each other?

• Enhanced Sync Integration: Syncs your projects, tasks, users, and tags between Asana and Timely, ensuring that both platforms are always aligned. This is crucial for maintaining up-to-date project information across tools and reducing the time spent on administrative tasks.
• Time Tracking Integration: Automatically captures the time you spend on Asana tasks as Memories on your Timely timeline. This allows you to track every minute spent on project management, giving you precise insights into how your time is allocated.

Working together for maximum efficiency

When you use both integrations, you create a powerful synergy that transforms how you manage and track your projects:

• Seamless Updates: As your team updates tasks in Asana, those changes are instantly reflected in Timely. At the same time, the time spent on these tasks is automatically tracked in Timely without any extra effort from your team.
• Accurate Project Estimates: With both integrations, you have a complete view of how time is being spent on every task. This makes it easier to estimate future projects more accurately, improve budgeting, and avoid unexpected delays.
• Enhanced Reporting: Generate comprehensive project reports that combine synced project data with tracked time, giving you a 360-degree view of your team’s performance and project progress.

Who benefits the most?

This combined approach is perfect for:

• Companies that bill by the hour
• Digital agencies, consultants, and accountants
• Remote teams
• Project management consultants and managers

Managing multiple tools doesn’t have to be a drain on your time. With Timely’s enhanced Asana Sync integration and Time Tracking integration, you can simplify your daily processes, keep your projects on track, and focus on delivering outstanding results. Ready to make your workflow more efficient? Integrate Asana with Timely today and add a little unicorn magic to your time tracking!

Feels like August passed in less than twelve parsecs. And while we didn’t make the Kessel run, we made many improvements to Timely.

We’ve spent most of the year revamping the UX for automatic time tracking in Timely. We’re now very close to opening the new functionality to a wider audience, and we’ve spent most of August preparing for this. We can’t wait to share what we believe will be a game-changer with all of you!

We’ve also continued our focus on fixing bugs and increasing the robustness and stability of our products, including the Memory app—the “lifeblood” of Timely that runs in the background and ensures you never forget a minute of work in your timesheets.

We know reliability is important for you, so expect this focus to continue in the months coming along with major improvements to the general usability in Timely.

Thank you for your continued trust and for being a loyal Timely customer!

New Features

• We’ve added a new notification system that alerts you if your memory upload stops. No more silent gaps in your timeline – we’ve got your back! Note that this is currently only available in the next-generation Memory timeline, currently in open beta (request access here)
• We’ve replaced our onboarding with a new, improved experience. Get ready for a smoother, more interactive welcome to Timely.

Bugfixes

• Fixed an issue where memories from Gmail integration weren’t showing up. Your emails are back on the radar!
• Fixed a bug where selecting “No team assignment” made further team selection impossible.
• Resolved navigation issues where data wasn’t loading properly on People - User - Report.
• Fixed an accessibility issue with the “Connect account” button in the Windows Memory app.
• Solved a problem where opening a user in a new tab didn’t load the correct user or data.
• Resolved a bug where bar charts were showing data of deleted users. Ghost data be gone!
• Fixed an access denied error message when Team Leads tried to access entries logged to projects they weren’t part of.
• Resolved an issue where the Timesheets tab for a user was showing other users’ time entries.
• Fixed a bug where custom mapping import for the ‘project_timeline’ field in monday.com wasn’t being processed.
• Resolved a bug where the delete button appeared for archived projects even though hours couldn’t be deleted. No more teasing with unusable buttons!
• Fixed an issue with “Too many entries to upload …” error message in the Windows Memory App
• Fixed several issues with a new Jira integration currently in closed beta. This integration lets you import work log entries from Jira to Timely and have them display as memories on the timeline with real duration. Contact us by sending a feedback note from the Roadmap page if you’re interested in testing it.

Bugfixes for Next-Generation Memory Timeline

• Timestamp selections can once again be moved with drag and drop.
• The brain icon on the timeline is now accurately displayed. No more false intelligence!
• We’ve re-added the ‘snap to nearest minute’ feature to the timeline after it decided to hide behind a secret setting menu!
• Fixed an issue where deleted memories only showed as deleted after refreshing the page. Now you’ll see changes in real-time!
• Resolved a visibility issue where the timeline from 00:00 to 00:45 was playing hide and seek. Early birds, rejoice!
• The dropdown where you can set a time entry’s state in our editor is no longer playing hide and seek behind the Memory timeline.

We’re excited to share a host of new features and improvements designed to make your experience with Timely even better! Our team has been hard at work, and we can’t wait for you to explore these updates. From enhanced report filtering and more precise data syncing to a complete overhaul of Memory for Windows, we’re committed to helping you manage your time more effectively and efficiently. Let’s dive into what’s new and see how these updates can elevate your workflow. Watch our Summer 2024 Quarterly Update video now!

Improved Report Filtering with AND/OR Tag Operators

We’ve added the ability to use both “AND” and “OR” operators when using reports or the Timesheets view, giving you greater flexibility and precision in refining your search criteria.

• **Use **“AND” and “OR” operators when applying tags.
• Use “AND” to narrow down search results by applying multiple tags.
• Use “OR” to broaden search results by including items that match any of the selected tags.
• Combine “AND” and “OR” operators within the same filter operation to create complex search queries.

How does this help to streamline reporting?

Project managers, operations directors and revenue controllers - this improvement provides you with better insights and faster reporting based on tags helping you find exactly what you need, faster and more efficiently!

Enhanced Integrations with monday.com and ClickUp

Workspace admins can now choose specific boards to sync from monday.com or spaces from ClickUp, instead of syncing everything. This allows for a more tailored and streamlined integration experience, ensuring that only relevant data is synced to your workspace. Plus we’ve added the ability to map custom columns from monday.com to Timely fields, giving you more flexibility in how you import data from monday.com into Timely.

Memory for Windows Gets a Powerful Overhaul

Windows users - this is your time! We’ve completely overhauled and redesigned Timely’s automatic time tracking app, Memory for Windows. This update, gradually rolling out, only affects time trackers that downloaded the app before June 2024.

If you’re eager to start using the new and improved version, you can manually update right now! Download the new version of Memory for Windows and simply follow the install steps and select “replace existing app.” Don’t worry; your previous data will remain intact through this simple but powerful update.

How does this improve time tracking in Timely

You’ll experience the benefits of improved performance of automatic time tracking in Timely, plus UI changes that make it even easier to manage your tracking schedule, rules and switching between workspaces.

Join the Beta!

Windows and Mac users, we invite you to join the beta for our new Timeline feature. Beta testers love the complete control over the granularity of tracked activities, dedicated columns for favorite apps, faster Memories, and major enhancements to AI drafts. Customers can request to join the beta now, and we’ll get your workspace activated. Your data will stay safe when you switch between classic and new Timely.

How does this improve time tracking in Timely?

With the confidence that comes with having more visibility of every second of your day through more granular memories you can be sure that you’re tracking the right time to the project. This means you can forget about the hassle of logging individual Memories—Timely’s new approach streamlines the process by allowing you to select entire time spans. This shift not only eliminates the need to log every memory for the sake of “inbox zero” but also provides clarity by separating time entry from memory. In the new Timeline, clicking on a Memory solely captures the memory’s duration, eliminating any ambiguity about what your manager can view in your time entries. Utilize notes and tags to convey specific details and categorize your activities effectively.

Check Out What’s new in Timely Academy

We’ve added new videos to Timely Academy to help you get the most out of our features. Visit the Managing Team Time playlist in Timely Academy to see Timely’s new features: Locked Time and Time Entry States, in action!

Bonus Updates

⚙️ The Locked Time API is now available. See the developerAPI documentation. This enables you to lock time based on automations you create through our Zapier app integration or with your own self-hosted custom code. You could for example lock a time period automatically on the nth day of a new month, using Zapier’s Schedule feature. The cost of a time entry is now exposed in our public API, see documentation here. The cost is calculated based on the logging user’s cost rate outlined in this help center article from Timely’s friendly and fabulous support team!

Round Up

We hope you’re as excited about these updates as we are! With more powerful filtering options, enhanced integrations, and significant improvements to our time-tracking tools, these new features are designed to streamline your workflow and give you greater control over your projects. Don’t forget to check out the latest Timely Academy videos to see these updates in action. As always, we’re here to help you make the most of Timely—happy tracking!

Happy Friday! July has been quite the quiet month here in Scandinavia as many of us have had summer holidays. But most of the team are now back and we are hard at work improving Timely.

Our focus going forward is on enhancing our reporting functionality and making it easier for managers and admins to work with many projects, users, tags, and clients. You will see many exciting upgrades to these aspects of Timely in the months coming. We’re also working hard to release a new version of our Memory Automatic Time Tracking feature as well as our AI. Stay tuned for updates!

New Features

Custom Mapping for Monday.com Integration

• Added the ability to map custom columns from Monday.com to Timely fields, giving you more flexibility in how you import data from Monday.com into Timely. This feature is available for our enterprise tier customers, if you’re interested please read more here.

Improved Webhook Stability

• Enhanced webhooks with 3 retries on API call failures, in-app notifications and emails when webhooks are disabled, and improved error handling. This makes integrations more reliable and keeps you better informed of any issues.

Improvements

• Added a new ‘external_id’ field to the Task API, allowing for better synchronization between Timely and external applications.
• Updated G2 Crowd badges on login and signup pages to showcase our latest accolades.

Bugfixes

• Fixed an issue where the number of users and projects displayed was incorrect in certain views.
• Resolved a problem where tag widgets in shared snapshot reports were showing tag lists instead of subtags.
• Fixed a bug where employee users could change entry states without the required permissions.
• Corrected an issue where time entries appeared as unbilled even when marked as billed via a Timely Entry State.
• Addressed a problem where opening a user in a new tab didn’t load the correct user or data.
• Fixed an issue with the Memory for Windows app crashing daily after login for some users.
• Resolved a bug where changing tabs to Reports after modifying an Hour’s state didn’t show correct data without a page refresh.
• Fixed a visual bug where the project header was cut in the middle on Safari browsers.

We’re constantly working to improve Timely and appreciate your patience as we iron out these issues. As always, if you encounter any problems or have suggestions for improvements, please don’t hesitate to reach out to our support team. Happy time tracking!

TLDR; We’re enhancing Timely with a more flexible Memory experience and making reporting easier to use and more powerful.

The time tracking app to end time tracking

What sets Timely apart is our relentless focus on automating accurate timesheets. We know how important it is for knowledge workers to focus on what they do best and that inspires them the most (hint: it’s not doing timesheets). At the same time, we know how critical it is for employers to trust timesheet data to make key business decisions, manage projects efficiently, and bill clients on time.

With Timely’s Memory and AI features, we believe we’ve come a long way on our quest to create the time tracking app to end time tracking. However, as many of you have told us, there are still areas for improvement.

When it comes to displaying memories in Timely, there are as many preferences and workflows as there are users. This means we can’t take a “one size fits all” approach, so we’ve rethought our internal architecture to allow more flexibility.

We’ve focused heavily on this new architecture and the new functionality it enables over the past few months. It’s now almost ready for a wider audience, and we’re opening up for beta testers. If you’d like to see what’s coming, apply for the beta here.

Reports that supports your business

Timely’s reporting is crucial. What’s the point of collecting accurate time tracking data if you can’t put it to good use?

In the past few months, we’ve talked to dozens of Timely users, read hundreds of feedback notes, and studied best-in-class software products across various industries. Based on this, we’ve identified three main areas to improve in our reporting:

1. We want to make it easier to uncover typical industry insights and answer common analysis questions without relying on third-party tools like spreadsheets and Business Intelligence (BI) tools. Calculating utilization, profitability, and project budget overruns directly in Timely should be possible.
2. We want exporting report data from Timely to be simple and painless. Combining Timely’s data with data from other systems to create powerful reports for your business should be easy, fast, and, whenever possible, automatic.
3. Timely’s reporting needs to adapt better to different use cases. The custom report templates available today are a good start, but they need further improvement to be truly excellent.

I hope this quick dive into what we’re currently working on and how we think about Timely’s future was interesting and useful. We have many improvements and new features coming to make Timely better for you, so stay tuned for updates.

If you have any feedback, please don’t hesitate to reach out via the “Submit Feedback” form on the Roadmap tab above.

Now, over to what was shipped recently:

New Features

New: AND/OR Filtering on tags

• Added the ability to use AND/OR filtering for tags when using reports or the Timesheets view. This is the first of many improvements coming to reporting.

Improvements

• We have disabled cost rate changes for locked hours. This fixes the issue where changing the cost rate of a user would alter the historical cost associated with previously logged, locked time entries. Now you can be confident that data in a locked period remains unchanged.

API

• The Locked Time API is now available, see the public API documentation. This enables you to lock time based on automations you create through our Zapier app or with your own self-hosted custom code. You could for example lock a time period automatically on the nth day of a new month, using Zapier’s Schedule feature.
• The cost of a time entry is now exposed in our public API, see documentation here. The cost is calculated based on the logging user’s cost rate, as explained here.

Bugfixes

• Fixed an issue where updating a group name in Monday.com didn’t reflect in Timely. Now, when you rename a group in Monday, the corresponding project name in Timely will sync up instantly.
• Fixed the total capacity calculation on the People page when switching to view by teams, ensuring accurate data is displayed.
• Resolved an issue preventing workspaces on the latest Starter plan from using the feature that enables logging or adjusting hours for other users.
• Improved the performance of the Users -> Dashboard page for workspaces subscribing to the Tasks feature. This page should load significantly faster now.
• Squashed a bug where the Project Status page did not reload appropriately after changing the budget.
• Fixed an issue where logged entries disappeared when selecting a tag to log a new entry.

Discover the latest Timely enhancements in our Spring 2024 Quarterly Update video! See the new Time Snaps feature in action, enabling you to round time entries to minute intervals, saving heaps of time and reducing errors. Teams can now enjoy seamless and secure approval workflows with Locked Time. Additionally, the simple yet impactful addition of Project Descriptions eliminates confusion caused by similar project names, making project management much easier to handle. Watch our Spring 2024 Quarterly Update video now!

Introducing Time Snaps: Effortless Precision in Time Tracking

Ever wish time tracking could be as effortless as snapping your fingers? With our brand-new Time Snaps feature, now it is! No more struggling with odd minutes or puzzling over gaps and overlaps in your schedule. The new Time Snaps feature is now available on all plans! Simply click the two-way arrow in the Hour Editor, add your start and end times, and voila! Your time snaps into place effortlessly. Plus, for those who bill their time in specific units, Time Snaps lets you enforce this for each time entry you create.

How does this streamline your time tracking process?

By enabling you to easily add timestamps and snap entries to minute intervals, the feature ensures consistency and precision in time tracking, ultimately saving time and reducing errors. Overall, this feature enhances efficiency and accuracy in time entry management, facilitating smoother workflow and minimizing potential billing discrepancies.

Protect Productivity and Profits with Locked Time

Tired of accidental changes wreaking havoc on your timesheets? Say hello to Locked Time! This powerful feature safeguards your data integrity by preventing unauthorized alterations to your timesheets. Customize permissions in your Workspace Settings to ensure that only authorized team members can make edits, keeping your data accurate and reliable. This new feature is available on Unlimited and Unlimited + plans.

How does this help to reduce time spent on time tracking?

Locked Time simplifies time tracking by preventing accidental changes to timesheets. By automating the process of safeguarding data integrity, Locked Time frees up valuable time that would otherwise be spent correcting errors, allowing you to focus on more important tasks.

Enhance Project Clarity with Project Descriptions

Struggling to differentiate between similar project names? Enter Project Descriptions! With this handy feature, you can add brief notes to provide additional context. Project Descriptions provide invaluable context for your projects, providing clarity and reducing confusion so you can get your jobs done in Timely faster!

Stay Ahead with Changelog Updates

Eager to stay in the loop about the latest releases and improvements? Look no further than our changelog! Get the inside scoop on all the latest updates, improvements, and bug fixes straight from the Timely kitchen.

Bonus Improvements:

🚀 Boosted the speed of the Tasks page, ensuring it stays quick and responsive, even when you’re juggling a mountain of tasks.

✨ Polished the tags creation process by making sure the field for adding a new tag clears out properly after you leave the page, keeping everything neat and tidy for your next visit.

🕴️Introduced a new feature allowing Team Leads in Timely to wield the power of setting Time Entry States, enhancing their ability to manage and organize tasks effectively.

💪 Upgraded our monday.com integration to harness their latest API version, ensuring smoother and more efficient communication between the platforms.

✅ Added the ability to selectively sync specific Boards from Monday.com and Spaces from ClickUp rather than syncing all!

Round Up

From Time Snaps to Project Descriptions, our Spring 2024 update is packed with features designed to streamline your time tracking process, improve efficiency, and enhance project management. With Locked Time safeguarding your data integrity and Changelog Updates keeping you informed, you’ll be getting your jobs done in Timely lightning fast!

It’s time to pop the confetti and break out the virtual high-fives because Timely is on a winning streak, and we couldn’t have done it without you—our incredible community of users who make Timely what it is today.

A spring shower of success

Let’s kick things off with a round of applause for our recent spring badges! 🎉 We’re absolutely thrilled to announce that Timely has clinched the top spot in Time Tracking, Project Cost Management, and Time and Attendance categories based on user feedback left on G2, an independent software review platform. With a stellar rating of 4.8 out of 5 stars, it’s safe to say that Timely is not just a time tracker; it’s a productivity powerhouse that’s making waves in the industry. Timely stands tall among its peers, setting new benchmarks for performance and user satisfaction.

Leader in the field

In a competitive arena where giants like monday.com and ClickUp dominate (did we mention we also integrate with both? 😉 ), Timely has secured its position as a formidable contender. Ranked 6th out of 699 time tracking solutions, Timely’s recognition as a leader in the Mid-Market, Small-Business, and Enterprise segments is a testament to its unwavering dedication to customer-centric solutions.

You make us great

But here’s the real magic behind our success—YOU! Each and every one of you who uses Timely, sings its praises, and shares your success stories with us is a vital part of our journey. From freelancers to small businesses to multinational corporations, your support and feedback have propelled us forward, shaping Timely into the world-class tool it is today.

What users love about Timely

Timely isn’t just about capturing your time. Users across diverse industries rave about Timely’s transformative impact on their workflow, leveraging its time-data insights to make informed business decisions. From seamless integration into existing processes to the intuitive user interface, Timely excels in meeting the diverse needs of its customers — it just works! By addressing common pain points such as inaccurate billing, multitasking woes, and time management hurdles, Timely emerges as a trusted ally in the quest for efficiency and profitability. For the full scoop of reviews visit G2 here. Or keep reading for a short and sweet sample of what you said about us on G2 this year so far…

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“Timely meticulously records tasks across various platforms, ensuring that no fragment of time is lost in the ether of busyness. This level of detail fosters a deeper understanding of how one’s time is allocated, revealing insights that are crucial for enhancing productivity.”

“Timely is exceptionally flexible and can be useful to a multinational or a two-person like our small crisis PR practice.

“Other time tracking programs are too complex or feature-poor. We’ve tried ones that come free with programs but keep coming back to Timely because of its reliability and ease of use.”

“ The integration with google calendar and zoom gives good insight into actual time spent in meetings vs. the time scheduled for them.”

“Timely interface is simple and easy to understand and allows us to produce time reports for our clients with the appropriate level of detail based on our needs and their wishes. Even for a small practice like ours, the pricing is reasonable and we feel Timely is a good value.

“I can go backwards in time and review all my past time entries for better invoicing to the client. It is such a time saver

I love the ease of keeping track of everything I’m working on, the amount of the budget that’s already been used, different report possibilities,…

As an agency it solves the problem of accurately tracking our billable time, which in the past often went under reported.

My different responsibilities at work are separated into areas where I often have objectives that have different priorities and require different levels of attention. In such a context, it is really important for me to be able to see where my time is going, so that I can make adjustments and manage my time more effectively.

“The allure of Timely lies in its ability to transcend the traditional boundaries of time-tracking.”

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Unrivaled recognition

Ranked among the top three time tracking providers across multiple parameters, Timely’s accolades speak volumes about its unmatched quality and user satisfaction. From ease of use to quality of support, Timely consistently outshines the competition, reaffirming its status as the preferred choice for discerning users worldwide.

A heartfelt thank you

So, from the bottom of our hearts, we want to extend a massive THANK YOU to our incredible community. So here’s to you, Time Trackers—our rockstars, our champions, our partners in success. Together, we’ve achieved so much, and the best is yet to come. So let’s raise a virtual toast to our shared journey, our shared successes, and our shared future. We wouldn’t be here without you, and for that, we are forever grateful.🥂

Timely’s latest feature release, Locked time, safeguards your team’s timesheets from accidental changes or unwelcome modifications. Locked time is a highly upvoted feature request that ensures that time entries across days, weeks and months remain reliable and trustworthy, providing you with the peace of mind you need to focus on your job.

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How it works

Setting permissions and utilizing Locked time is a breeze:

Set permissions: Decide who can lock and unlock time by assigning permissions in your Workspace Settings. Whether you want only managers to unlock time or establish a different workflow, it’s all at your fingertips.

Lock/unlock with ease: Navigate to your workspace Hours page and select the desired day, week, or month. With just a few clicks, you can lock or unlock time entries, ensuring complete control and accuracy.

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Scenarios where Locked Time saves the day

Payroll peace of mind: Imagine it’s payroll week, and you’re gliding through your records, feeling confident that every minute is exactly where it should be. With Locked time, trust that your time tracking data is accurate!

Billing brilliance: Your team just wrapped up a project, and it’s time to send out those invoices. With Locked time, every bill reflects the true value of your team’s hard work – not a lost hour in sight!

Profitability Power: When billing is based on a fixed cost rather than hourly rates, Locked time helps in understanding actual hours worked and enhances profitability analysis. It enables precise attribution of time to specific projects, facilitating accurate revenue recognition for these projects. When it comes to analyzing project profitability, Locked time ensures your data is precise and reliable. Ah, so dreamy!

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What happens when a day, week or month is locked?

We all know time is precious, so once Time is locked, it’s like putting time entries in a safe deposit box – secure and untouchable. Locked Time ensures your records stay 100% reliable, keeping your records trustworthy and your business booming.

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Integrating Locked Time with Time Entry States

Locked time is just one piece of the puzzle. Understanding how it harmonizes with Time entry states can further streamline team time tracking.

Time entry states serve as personalized statuses, bringing clarity and structure to tasks like approving timesheets, billing client hours, and managing payroll. With custom time states, Timely aims to become a central “source of truth” for teams, facilitating smoother workflows and fostering greater accountability.

Creating, editing, and deleting custom time states is a breeze, empowering users to tailor their states to their specific needs and preferences. Users can effortlessly assign time entries to custom states, track progress, and gain valuable insights through Timely’s intuitive interface.

Pairing Locked time with Time entry states makes managing timesheets significantly easier for admins and managers in Timely. With customizable entry states, you gain enhanced visibility and control over your team’s timesheet submission, streamlining workflows and eliminating the hassle of manual management.

Locked time is a small tweak to time tracking that eliminates a giant headache and is available on the Unlimited and Unlimited + subscription plans in Timely. Learn more in this useful help center article: Locked Time.

If you’re considering upgrading your plan to include Time entry states and Locked time, visit your Subscription page in Timely or reach out to our friendly team at [email protected]

Simply pressing save on a time entry is not the end. Take control of where it goes and ensure accountability. Managers, approve time entries seamlessly and guarantee accurate time logging.

We’re excited to introduce our dynamic new feature, Time Entry States, designed to align with your organization’s unique needs.

Our new feature lets you add personalized statuses to time entries, making the entire process a breeze. Easily check the status of any entry, and for administrators, the flexibility to craft custom states ensures a perfect fit for your business flow. Access it under Workspace Settings > States.

It’s all about making things smoother for you.

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How does this help to reduce time spent on time tracking?

Transparent Approval Workflow

The traditional ‘save’ button often leaves users wondering about the fate of their time entries. With Time Entry States, the process becomes transparent. Each entry progresses through customized states, from submission to approval. This clarity ensures that neither managers, billing, nor employees are left in the dark, creating a more transparent and understandable workflow.

Managerial Oversight Made Simple

For managers, using Time Entry States is a qualified step for the timesheet.When a user saves a time entry, it’s not the final step. The manager steps in to review and approve, providing an additional layer of oversight before it heads to billing, for example. This ensures that time is logged as it should be, meeting the organization’s expectations, every time.

Customization for Precision

Every organization has its unique flow, and one size doesn’t fit all. Time Entry States allows administrators to customize states to align seamlessly with their business processes. This customization ensures that the language used in statuses and the workflow itself resonate with the specific needs and terminologies of the organization. Do you need your timesheet to be labelled “Pending” or “Awaiting approval”, or even “Sent to finance”? You choose!

Enhanced Accountability

By introducing distinct states, such as ‘Pending’ or ‘Approved,’ the feature makes time tracking feel like a discussion rather than a statement of fact. There’s an extra layer of accountability among users, encouraging them to submit accurate and complete timesheets for approval.

Streamlined Administrative Tasks

For administrators, managing and overseeing time entries can be a complex task. Time Entry States simplifies this by offering a centralized view of the status of each entry. With a quick glance, administrators can identify entries that are pending approval or have been verified, streamlining the entire administrative process and reducing the time spent on manual tracking.

Locked Time: the ultimate safeguard

You can now “lock” entire days in your timeline, preventing accidental changes or edits - helping you keep your time records 100% accurate. Paired with Time entry states, managing timesheets becomes a breeze for admins and managers.

Time Entry States means enhanced visibility - you know exactly where a timesheet is on its journey.

‍Locked time means enhanced control - you have total confidence that your entries are indisputable.

TL;DR

Our new Time Entry States feature revolutionizes time tracking by introducing timesheet milestones such as “Pending” and “Approved”. They create transparent workflows and empower managers to ensure accurate time logging.

Easily accessible under Workspace Settings > States, this dynamic feature lets you customize statuses, streamlining the entire process.

Managers gain a qualified step in timesheet approval, enhancing oversight before entries move to billing. Customization options allow organizations to align states with their unique processes, promoting precision and accountability.

It’s all about crafting an experience that aligns seamlessly with your business flow.

You told us you love the idea of a timeline with all your work activities laid out (who doesn’t?!), but you need more detail.

So, we’ve worked hard for the last couple of months to create a new memory timeline experience that will offer more detailed memories and tons of usability improvements.

Want to know more? Let the developer prodigy who’s been driving these efforts show you in this video.

If you’re interested in joining the beta, please let us know here.

While waiting in excitement to see if you’re accepted as an early beta tester, you can read what we’ve been up to in the past month below:

New Features

• Project descriptions; Sometimes it can be hard to know which project to log to. Workspace admins and managers can now write descriptions of up to 300 characters to guide their employees to select the right project when they’re logging.

Improvements

• Boosted the speed of the Tasks page, ensuring it stays quick and responsive, even when you’re juggling a mountain of tasks.
• Polished the tags creation process by making sure the field for adding a new tag clears out properly after you leave the page, keeping everything neat and tidy for your next visit.
• Introduced a new feature allowing team leads to wield the power of setting Time Entry States, enhancing their ability to manage and organize tasks effectively.
• Upgraded our monday.com integration to harness their latest API version, ensuring smoother and more efficient communication between the platforms.

Bugfixes

• Squashed a sneaky bug that played hide and seek with project status data when flipping between projects. Now, the dashboard knows its loyalty and sticks to the right data.
• Made sure the starter plan sticks to its 5-user limit firmly, blocking any attempts to add more users than allowed.
• Performed a ritual to strengthen the bond between Timely and Microsoft Teams, ensuring their connection doesn’t vanish into thin air a few hours after shaking hands again.
• Fixed an issue where you were able to move locked entries to new days.
• Corrected the time continuum glitch that made Microsoft Teams memories pop up on the wrong day in the timeline. Time travelers, beware!
• Fixed a peculiar phenomenon where the time entry’s note decided to overlap the checkbox, playing a game of “I can’t see you” with time entries. Visibility restored!
• Solved a glitch where using the shift key could mess up keyboard shortcuts, ensuring everything works smoothly without any unexpected surprises.
• Improved how the ClickUp integration works, making it update more often and reliably, just like how a hummingbird flits swiftly and smoothly.

Brace yourself for some exciting news to kick off the year at Timely! From a sleek overhaul of Memory for Mac to innovative features tailored to streamline your time tracking, we’re committed to making Timely the beating heart of your productivity. Ready to find out how we’ve made tracking time in Timely even more powerful? Let’s dive in….

Memory for Mac gets a powerful overhaul

We’re thrilled to announce a significant revamp under the hood for our Memory for Mac app. While we’re gradually rolling out this sleek update to all Mac users, you can take charge and manually update to the latest version now! Rest assured, your data is in safe hands throughout this swift and powerful software glow-up.

Tailor your timesheet review with Time Entry States

Introducing Time Entry States, a dynamic feature designed to align with your organization’s unique needs. Admins can now customize their workflow, allowing timesheet entries to transition through various states such as Logged,* Approved, *and *Verified. *Easily review and approve timesheets with this new beta feature, available to all workspaces on current Premium, Unlimited and Unlimited Plus plans. Access it under Workspace Settings > States.

Learn more in this help center article: Time Entry States →

How does this streamline your time tracking process?

• Precise time tracking for client projects, streamlining approval processes for project delivery.
• Client-specific reporting and approval requirements.
• Dynamic workflows that align with diverse project management needs.

Smarter AI tags for effortless time tracking

Timely’s AI tag suggestions just got smarter! Now, our AI can automatically include tags when generating your timesheet drafts, complementing our skill of suggesting Projects. Spend less time on details and more on real work. Currently our AI is tuned to pick up one Tag per Memory. If you tag a project our AI remembers that combo for future suggestions and any default tags you’ve set up won’t sway the AI’s picks. Try it out for a seamless time tracking experience. Learn more in this help center article: The fundamentals of Memory AI →

How does this help to reduce time spent on time tracking?

• Reduces manual entry and allows teams to focus on more creative tasks and improves overall productivity.
• Enhances efficiency in time tracking enabling teams to spend more time on strategic client engagements and project delivery.

Bulk-select time entries for efficiency

Enhance your workflow with the ability to select multiple time entries in the Hours view. Easily modify projects, states, or delete multiple entries at once, streamlining your time tracking experience. Learn more in this help center article: Bulk actions in Timely →

How does this help to improve efficiency?

• Simplifies project management.
• Facilitates quick modifications to time entries, ensuring teams can adapt to changing project requirements with ease.
• Provides a faster and more flexible approach to handling time entries.

Seamless integration with monday.com

Exciting news! Timely now integrates seamlessly with monday.com – the ultimate project management sidekick. Available exclusively on Premium, Unlimited, or Unlimited Plus plans, this integration syncs effortlessly with your work, ensuring you stay on top of your project success without the hassle. Admins in Timely, don’t forget to connect with Timely’s Tasks add-on for the magic to happen! Learn more in this help center article: Integrate Timely with monday.com →

How does this improve project management?

• Seamless integration with monday.com ensures teams stay organized, enhancing collaboration on complex projects.
• Improves project visibility and coordination.
• Boosts project success by providing hassle-free integration.

Round Up

And there you have it! Don’t miss out on the opportunity to explore these updates firsthand.

Go ahead and update Memory for Mac right now if you haven’t already. Try customizing your Time Entry States first hand, and start embracing the efficiency of smarter AI tags.

For real time updates visit ourchangelog and stay tuned for more innovations and from Timely – where every moment counts!

The team has been busy at work the last few weeks cooking up quite the Christmas present for all of you. Here are the highlights:

New Features

• New App and Website icon service for Memory: We’ve introduced a new app and website icon service that finds a vast array of app and website icons, and makes sure the correct icon is displayed in your Memory timeline. Making it easier than ever to distinguish memories from each other. You should see fewer and fewer of these placeholder images in your Memory timeline going forward:

• In-App Product Feedback: You can now provide us with valuable feedback directly within the app, helping us improve your experience. The feedback window can only be opened from select areas for now, but we’re expanding it to more areas soon:

• Time Entry States: This new feature allows for a dynamic workflow where timesheet entries can transition through various custom states, such as ‘Logged’, ‘Approved’, and ‘Verified’. This feature empowers admins to tailor the time sheet review process according to their organization’s specific needs. We’re rolling this feature out in beta to all workspaces on the current Premium and Unlimited plans. You will find it under “Workspaces Settings” -> “States”:

Improvements

• Memories Enhancement: Ever had these annoying “Playing Sound” memories appear all over your timeline? All Chrome tabs with music or video now display their actual titles instead of a generic “Playing sound” label.

• Bulk-select Time Entries: You can now select multiple time entries in the Hours view, making it really easy to change the project, state or delete multiple entries at once:

• Filter User Interface: We’ve made adjustments to the user interface, including removing the “Billed|Unbilled|Total” labels and refining the state selector. This will only affect workspaces utilising the new “Time Entry States” feature (see above) for now:

• Integration Enhancements: Various improvements have been made to integrations, including better handling of task syncing in ClickUp, resolving issues with MS Teams call events in the timeline, and preventing repeated authorization errors with QuickBooks integration.
• New Memory for macOS app: Intermittent failures in capturing activity have been addressed, and we’ve implemented better crash handling to avoid situations where you end up with a lacking memory timeline because the app hasn’t been running in the background.
• Simplified cancellation flow: We’ve streamlined the subscription cancellation process. Because let’s face it, if we annoy you on your way out, you might swipe left on us for good! 🚪🏃💨

Bug Fixes

• Duplicate Entries: Duplicate entries no longer appear in the Hours view when displaying all users.
• Drag and Drop bugs: We’ve fixed bugs and rough edges around dragging and dropping time entries. It’s now smoother to use than a buttered slide. Whee!
• Memory/Mac Install Flow: Installing Memory for Mac is now easier, even for the ‘I don’t have admin rights’ crowd. It’s almost as easy as installing a new coffee machine.
• People Dashboard Black Area: The mysterious black area on the People Dashboard has been sent back to the void. Safari users, it’s safe to come out now.
• People Filter not Working: Fixed an issue where ‘Missing time’ or ‘Overtime’ filters did not take the People filter (i.e. who you had filtered on) into account.
• ClickUp Integration: Issues related to ClickUp integration have been resolved, including tasks not assigning to the relevant Timely user and errors after re-integration with archived clients.
• Syncing Issues: Updated time entries are now correctly synced to ClickUp, and time logged towards a task in Timely no longer syncs to the wrong day in ClickUp.
• Integration Limit Handling: We now handle cases where integrations create more than the 1000-project daily limit for trialing workspaces.
• Search Reset: Holding CMD/CTRL for a new tab doesn’t reset search anymore. Because, you know, that’s how it should always have worked.
• Autofill: Autofill note features no longer appear when logging time on behalf of other users.
• User List: The user list no longer cuts off after 28. It’s like finding extra fries at the bottom of the bag – the more, the merrier!

New Memory for Mac:

• We’re excited to announce a complete “under the hood” overhaul and re-design of Timely’s automatic time tracking app Memory for Mac. This gradual roll out only affects you if you downloaded the Memory for Mac app before July 2023. Make sure to check that you are always on the latest version to prevent issues and ensure tracking accuracy.

Improvements

• AI timesheet suggestions now automatically exclude timespans already logged. This means fewer “duplicate” suggestions cluttering your view.

• Added permission options to the custom state editor. You can now set which access levels can make changes to a time entry in a custom state. Custom states are part of a new ‘Time Entry States’ feature that is currently in closed beta. Reach out to [email protected] to request early access.

• Improved the creation of drafts for users/projects logging projects with ‘default tags,’ eliminating the creation of identical drafts. This change only affects logging for projects that use the default tags feature.

Bugfixes:

• Patched a classic case of identity crisis in our ClickUp Integration. ‘Manager’ users can now import tasks without fear of being demoted to ‘Employee’ status. Our apologies to any managers who had to take a surprise trip down the corporate ladder.
• Tidied up a case of parental overreach in our tagging system. Parent Tags were a bit too eager and kept showing up in ClickUp uninvited, even when their Child Tags were ready to take the stage. We’ve now implemented a ‘You must be this independent to proceed’ check.
• Exorcised a ghost in the dropdown list that loved to scream “Error: Unexpected undefined” at unsuspecting users scrolling to the abyss. Turns out it just wanted to be acknowledged. We’ve given it a nod and shown it the way out.

New features

• You can now define custom colors and icons for time entry states. The timesheet states is currently in closed beta, please reach out if you’re interesting in getting access.

Improvements

• Our timesheet header has developed a clingy personality! Now, when you’re scrolling through timesheets, the header sticks with you like a loyal puppy, ensuring you never lose sight of what day it is or which client’s time you’re scrutinizing. Say goodbye to the days of scrolling back up to remember where you are – this header’s got your back, or rather, your top! 🐶🔝

• Our AI now learns even faster from the names of tags you log memories to. This means you can train your AI to give accurate predictions even faster than before.
• Timely’s AI now focuses on learning from the most recent time entry when the same memory is logged multiple times. For instance, consider the scenario depicted in the screenshot below. Previously, if a memory like “AI team sync” was logged under different projects, Timely’s AI might have gotten confused and proposed less accurate suggestions for that memory and other similar memories. With this update, the AI will prioritize and learn from the latest time entry for that memory. This enhancement aims to streamline the AI’s learning process and improve the accuracy of its suggestions, especially in scenarios similar to the one illustrated.

Bugfixes

• Fixed an issue where syncing Quickbooks invoices would give a “Internal Server Error” message.

New features

• Workspaces can now create their own custom time entry states. This is a feature to enable a timesheet approval flow currently in closed beta, please reach out if you’re interesting in getting access.
• Created APIs to support selecting which boards to import from monday.com. This is the first step to releasing an improvement to our monday.com integration which will let you select which boards to import when it’s done. Stay tuned for updates!
• Timely now integrates with monday.com, read all about it in our latest blog post.

Improvements

• You can now open project/client search results in new tab by holding CMD/CTRL when clicking.
• Updated G2 Badges on Login and Sign up page to showcase our latest awards!
• Implement our own icon fetching service in Timely memory timeline to fetch app and website icons instead of using a third-party provider. This to increase our security – something we take very seriously – and to reduce reliability on third party services.
• Timely’s AI now learns from detached memories and dismissed tags:
  • Detached tags: Time entries that are tagged but do not have an actively linked memory will help AI learn the tags implicitly, in addition to projects.
  • Dismissed tags: Memories that are dismissed from a tagged draft will signal AI to pay more attention to them, whether it was the wrong project or the wrong tag or both.

Bugfixes

• Fixed a bug where clicking “Manage Tags” from a Time Entry did nothing.
• Squashed a nasty bug that caused tags added to a project to disappear if using default tags on a project.
• Fixed an issue where the “Delete Task” button was black instead of red (the color of DANGER!)
• Fixed a visual bug where the filter for states in Reports -> Timesheets had the wrong transparency presentation
• Fixed an issue where the (new) Memory app for macOS would sometimes send memories with empty URLs.
• Fixed a security vulnerability found in our Jira integration.
• Fixed an issue with Timezone/Daylight Saving Switch Issues when using different browser on macOS
• Button colors were going through a teenage identity crisis due to our recent design system implementation. They’ve found themselves now, and the colors are correct again.
• Replaced video thumbnail for AI video in panel with a more descriptive one.
• Fixed a visual issue where the background on the list of memories was doing an invisibility act. We’ve convinced it to reappear.

A smarter, happier way to work

Hot on the heels of the recent Timely + ClickUp integration launch - we’re happy to announce that tracking time on projects in monday.com just got smarter!

Watch the sync unfold in this quick video:

Precise profitability without the effort

The new Timely + monday.com integration gives you the ability to sync work *from *monday.com to Timely. Now you can track time on monday.com projects in Timely without duplicating work - ensuring precise profitability tracking without the effort.

This smart integration automatically keeps your work in sync, so you can easily adapt to your clients’ dynamic needs without losing track of project profitability. Sync Boards/Groups, Tags, Users and Tasks.

Thumbs up to board ready reports

Create board ready reports that dazzle with insight and accuracy - (plus they’re a breeze to create.) No more replicating work, sifting through spreadsheets or piecing together data.

With Timely and the power of monday.com, your time based project reporting becomes a powerhouse of insight, helping you make informed decisions and propel your projects forward. Happy days!

Find out more about this integration by visiting the monday.com integration page. We’ve also put together a comprehensive help center article to guide you through the process of integrating Timely with monday.com.

Great news: Timely’s AI can now automatically include tags when generating your timesheet drafts. This new feature adds to our existing ability to pre-select projects for you. In short, you’ll spend even less time manually logging and more time focusing on what really matters.

Below you can see an example where the “Meetings” project and the “TEAM: Engineering” tag has both been pre-selected by Timely’s AI, since that’s how I usually log that meeting with Martin:

Some things to note about how this works:

1. Single Tag Learning: For now, our AI is focused on learning only one tag per memory. That means each AI-generated draft will also suggest just one tag. This isn’t a limitation for most users, as over 80% of tagged time entries use only one tag.
2. Project/Tag Combinations: When you log time to a project and include a tag, our AI will treat that specific project/tag combo as a unique entity for future suggestions. If you log time with only a project and no tag, the AI will suggest just the project, leaving the tag field blank.
3. Default Tags: If you have default tags set up in your workspace, they won’t influence the AI’s suggestions. These tags get automatically attached to your logged time entries but are not considered by the AI for future recommendations.

New features

• Timely’s AI now supports predicting tags when drafting time entries (see above)
• Time entries now support different states (i.e. ‘For review’, ‘Accepted’, ‘Verified’ and so on). This is a feature to enable a timesheet approval flow currently in closed beta, please reach out if you’re interesting in getting access.

Bugfixes

• Fixed the crash that occurred when you dared to click “See full week” on the All Users page. Our system is no longer shy; peek all you want!
• Tamed the rebellious Enter key that preferred to travel through time increments rather than actually logging your suggested time. The key has returned to its senses and will now obey your command.
• Resolved the eternal loop of data importing for ClickUp sync. It’s now back to being a speedy delivery service instead of a never-ending conveyor belt.
• Reports Dashboard list view now loads report data when you open a report. It’s like Sherlock Holmes but for your data; mysteries solved on arrival!
• Fixed the disappearing act Chrome tab groups were pulling off in Tauri. They’re back from their secret mission and ready for duty.
• Quashed the bug that either crashed the front end or threw a 404 when you opened a day in the People - All Users tab. You can now view daily data without summoning the digital Bermuda Triangle.

Improvements

• Memory Tracker for Timely on macOS will now collect tab group name, profile name and tab pin information from browsers
• We removed the “New Workspace” button from main menu, as this was causing a lot of workspaces created by mistake. Note: You can still create new workspaces by going here.

Custom reporting

Check it out. We’ve spruced up custom reporting in Timely, all thanks to your input. Now, when you dive into Timely’s reports, you’ll notice a shiny new capacity view. It joins the ranks with Overtime and Undertime. Mix and match these insights to fit what you need in your report.

ClickUp Integration

Timely now plays super well with ClickUp. With this fresh integration, you can smoothly track time for all those ClickUp projects while soaking up Timely’s easy-peasy user experience.

Sync up your ClickUp users, spaces, folders, lists, tags, and tasks with Timely, making project and task time tracking a breeze for better planning, All the way from kickoff to the finish line. It’s like the ultimate productivity duo.

monday.com Integration

Introducing the new Timely + monday.com integration, offering seamless time tracking for precise project profitability without the effort. This new integration gives you the ability to sync work from monday.com to Timely and create board ready reports for more informed decision-making.

No more replicating work, sifting through spreadsheets or piecing together data.

Find out more about this integration by visiting the monday.com integration page. We’ve also put together a comprehensive help center article to guide you through the process of integrating Timely with monday.com.

Multiple currencies

We’ve got something cool for admins and managers - Multiple currencies in Timely. Now you can easily keep an eye on budgets without getting bogged down by currency conversions on your reports or invoices. No more currency headaches. This feature is exclusively on the unlimited plan. If you’re not on this plan yet, feel free to reach out. We’re happy to chat about an upgrade and get you all the perks that the unlimited plan offers, including this awesome feature.

Look out for more juicy updates coming your way soon. Until next time…

🎉 New Features

Expense Manager

A new Expense Manager lets you track project expenses alongside time entries.

Team Capacity view

A new “Team Capacity” view shows available hours per team member.

💎 Improvements

Report builder

The report builder now supports conditional formatting for numeric columns, and project budget tracking gains visual progress indicators.

Keyboard navigation

Better keyboard navigation throughout the timesheet grid.

Bugfixes

Expense, capacity, and report fixes

Fixed incorrect tax calculations in the expense tracker for some regions, incorrect available hours in the Team Capacity view, and conditional formatting rules not saving properly in reports.

💎 Improvements

• Timeline view of Tasks should now be considerable faster.
• The speed of syncing data from our sync integrations should now be even faster.
• Tags and Default tags are now split into separate sections in the project editor to improve UX.
• Memory for Chrome now only pops up if you’re using something else than macOS or Windows.
• Timely Academy and Live Training links have been added to the in-app help menu.

🐞 Fixes

• If you have connected services with inactive Webhooks we now eventually stop subscribing to those.
• Disable scrolling when editing rates on a project.
• Archiving/restoring projects with default tags could cause the default tag to be removed from the project.

We are thrilled to announce the launch of the highly-anticipated Timely and ClickUp integration. This is a game-changer for those of you who rely on ClickUp to streamline their work. We’ve prepared a quick video to showcase the power of the Timely and ClickUp integration. Take a moment to watch it and see firsthand how it simplifies your workday:

To find out more about what this integration can do for you and your team visit our ClickUp Integration page. We’ve also put together a comprehensive help center article to guide you through the process of integrating Timely with ClickUp. Dive in and explore all the possibilities!

We are thrilled to announce the launch of the highly-anticipated Timely and ClickUp integration. This is a game-changer for those of you who rely on ClickUp to streamline their work.

Simplify your workday

We’ve prepared a quick video to showcase the power of the Timely and ClickUp integration. Take a moment to watch it and see firsthand how it simplifies your workday:

Effortlessly track time across projects

With the new integration between Timely and ClickUp you can effortlessly track time across the projects you’re managing in ClickUp while enjoying the simplicity and exceptional user experience of Timely. Sync ClickUp Users, Spaces, Folders, Lists, Tags and Tasks to Timely to effortlessly track time on Projects and Tasks and improve planning from start to finish. It’s a match made in productivity heaven!

Seamless end-to-end project management

For teams that thrive on efficiency, this integration is a dream come true. ClickUp is where you plan work, Timely is where you track it within budgets and planned resources. Connect these two worlds seamlessly, ensuring highly effective project delivery from beginning to end.

To find out more about what this integration can do for you and your team visit our ClickUp Integration page. We’ve also put together a comprehensive help center article to guide you through the process of integrating Timely with ClickUp. Dive in and explore all the possibilities!

Happy syncing!

🎉 New Features

Custom report columns

Choose which columns to display in your reports and show only the data you need.

💎 Improvements

Report generation speed

Report generation is now 2x faster for large datasets.

Export visual design

Improved the visual design of PDF and XLSX report exports.

Long project names

Better handling of long project names in report tables.

Bugfixes

Totals, formatting, and filter fixes

Fixed incorrect report totals when filtering by multiple tags, date formatting issues in XLSX exports, and saved report filters not loading correctly after page refresh.

💎 Improvements

Monday.com real-time sync

The Monday.com integration now syncs updates in real time using webhooks instead of polling.

Memory for Windows accuracy

Improved the accuracy of Memory’s automatic app detection on Windows.

Deletion confirmation

Added a confirmation dialog before permanently deleting time entries.

Bugfixes

Monday.com and display fixes

Fixed the Monday.com integration creating duplicate projects, a Memory for Windows crash when switching between monitors, and incorrect total hours in the weekly view for users in UTC+ timezones.

🎉 New Features

Required Fields

Workspace admins can now require specific fields — such as project or tags — before a time entry can be saved.

💎 Improvements

Project selector

The timesheet’s project selector now shows recently used projects at the top for faster entry creation.

Timeline drag-and-drop

Improved visual feedback when dragging and dropping time entries on the timeline.

Bugfixes

Validation and display fixes

Fixed required fields validation not working for entries created via the API, the required fields indicator overlapping with time entry notes, and time entries from other teams occasionally appearing in the team view.

💎 Improvements

People page layout

The People page now has an improved layout with better filtering and sorting options.

Jira integration speed

Improved the speed of the Jira integration sync by processing changes incrementally.

API rate limit messages

Better error messages when API rate limits are exceeded.

Bugfixes

Capacity, Jira, and performance fixes

Fixed incorrect capacity display for part-time employees on the People page, a Jira integration issue where deleted issues could cause sync failures, and a performance issue when loading workspaces with more than 500 active projects.

🎉 New Features

Zapier integration

A new Zapier integration connects Timely with over 5,000 apps through automated workflows.

💎 Improvements

Asana subtasks and sections

Improved the Asana integration with better handling of subtasks and sections.

Calendar drag-to-create

The calendar view now supports drag-to-create for quickly adding time entries.

Bugfixes

Zapier, calendar, and Asana fixes

Fixed Zapier triggers firing multiple times for the same event, all-day events not showing correctly in the calendar view, and the Asana integration losing task mappings after a full resync.

🎉 New Features

Report Builder

A completely new way to create reports in Timely. Drag and drop columns, apply filters, group data, and save custom reports for future use.

Report sharing

Share reports with team members or external stakeholders via a secure link.

Scheduled exports

Set up automated report exports delivered to your inbox on a recurring schedule.

💎 Improvements

Report generation speed

Report generation speed improved by 3x.

New chart types

Pie charts, stacked bars, and trend lines are now available in reports.

PDF export formatting

Better PDF export formatting with customizable headers and footers.

💎 Improvements

• We added a ‘get more info’ icon and link to MS integrations selection in Ecosystem page

🐞 Fixes

• The subscription tab was showing for some workspaces that pay via manual invoice
• Only the first 100 tasks was getting loaded for each user
• The “created_at” field had an issue that could cause it to be removed for some projects
• An issue could cause the Company week view to only display some hour entries much wider than the rest
• On the Memory timeline we fixed an issue where Ignored entries continue showing in logged entries

• Removed unnecessary toast messages that only provided noise for users
• Resolved an issue where project search in reports does not show all search results
• Updating an hour via the “Update an event” API could delete the timestamp.
• A bug could cause the Outlook integration issue to not display some emails in the Memory timeline

🎉 New Features

New onboarding flow

A new onboarding experience for new users with guided setup and interactive tutorials.

💎 Improvements

Dashboard load speed

The dashboard now loads 2x faster with optimized data fetching.

Project budgets overview

Improved the visual design of the project budgets overview.

Archived users in reports

Better handling of archived users in team reports.

Bugfixes

Onboarding, budget, and reporting fixes

Fixed the onboarding wizard getting stuck on the integration step, project budget bars displaying negative values, and archived users’ time entries being excluded from historical reports.

💎 Improvements

Audit log performance

Improved the performance of the audit log page for workspaces with extensive history.

Project rate validation

The project editor now validates rate changes before saving to prevent data inconsistencies.

Concurrent edit handling

Better handling of concurrent edits to the same time entry by multiple users.

Bugfixes

Timestamp, concurrency, and layout fixes

Fixed the audit log showing incorrect timestamps for actions in different timezones, a race condition where concurrent time entry edits could result in lost changes, and rate fields overlapping in the project editor on smaller screens.

🎉 New Features

Focus Mode

A new Focus Mode in the timesheet hides distractions and lets you concentrate on logging your hours.

💎 Improvements

Memory timeline hours summary

The Memory timeline now shows a summary of total tracked hours at the top.

API documentation

Improved the API documentation with better examples and an interactive playground.

Bugfixes

Focus Mode, timeline, and API fixes

Fixed Focus Mode not saving its state between sessions, the Memory timeline summary showing incorrect totals, and certain API filter combinations returning incorrect results.

💎 Improvements

Slack thread replies

The Slack integration now supports thread replies for time entry notifications.

AI suggestion accuracy

Improved the accuracy of AI time entry suggestions by 15%.

DST handling

Better handling of daylight saving time transitions in the Memory timeline.

Bugfixes

Slack, AI, and DST fixes

Fixed Slack notifications being sent to the wrong channel, AI suggestions still proposing deleted projects, and a DST-related bug where time entries could shift by one hour during spring/fall transitions.

🎉 New Features

Quick Timer widget

A new Quick Timer widget floats on your desktop for quick time tracking access, with keyboard shortcuts for start, stop, and project switching.

💎 Improvements

Memory timeline integration

Improved the integration between the Quick Timer and the Memory timeline.

Bugfixes

Quick Timer fixes

Fixed the Quick Timer losing track of time when the computer went to sleep, a visual issue where it could appear behind other windows, and stopping the timer not always creating a time entry.

🎉 New Features

Dark mode

Timely now supports a dark theme. Toggle it from your profile settings or let it follow your system preference.

Improved search

A new global search feature lets you find time entries, projects, and people from anywhere in Timely.

💎 Improvements

People page redesign

The People page has been redesigned with a cleaner layout and better filtering options.

Calendar integration speed

Improved the speed and reliability of Google Calendar and Outlook integrations.

Mobile responsiveness

Better mobile responsiveness across all pages.

Bugfixes

Dark mode, search, and calendar fixes

Fixed dark mode not applying to certain modal dialogs, special characters in project names causing search errors, and recurring calendar events not updating correctly when the series was modified.

As a busy leader, we know you’d rather spend more time digesting and actioning on meaningful insights around your team’s workload and profitability, and less time trying to dig up data and turning it into something useful. Today, we’re excited to unveil five hotly-requested enhancements to your reports, to help you do more with your data in Timely. 🚀

Watch our video below for a four-minute recap of these updates straight from the team that built them (and to see them in action):

Access immediate insights on workload distribution and revenue

Please join us in welcoming our freshest feature – percentages of time and money in donut reports. This makes it a snap to gauge work and revenue or cost distribution from hours logged. At a glance, you can spot where certain projects, clients or tags are taking most of your resources, and adjust accordingly.

Keen to give it a whirl? Just click the cogwheel settings icon from within the donut component and select “Show Percentages”, like so:

Speaking of tags (bet you enjoyed that buttery-smooth segue), it’s also now finally possible to represent their breakdown in percentages, as well as in the pie chart format. This gives you a crystal-clear overview of the exact activities your team is spending their time on, allowing you to make more informed decisions on how to increase team efficiency (and ultimately, revenue).

See at a glance who’s overbooked

When allocating resources to tasks or projects, you might expect one thing, while in reality, it turns out to be a completely different ballgame. We tend to be either overly optimistic about how much our team can accomplish in a given timeframe, or client expectations shift mid-project.

That’s why we’ve now made it possible for you to see task time against logged hours in your exported report. Now, you and your team can have an at-a-glance overview of everyone’s workload and capacity to optimize resource utilization and solve bottlenecks. Meaning you’ll always have proper control of a project, from start to finish.

Heads up: You’ll need to have the Task add-on running on your workspace to use this enhanced reporting capability.

Cut out the noise with pinned reports

Some of our customers create dozens of useful reports for internal communication, as well as external reporting to clients. We noticed that many of you who use reports in Timely are often looking for the same templates on repeat. That’s why, as a bit of a timesaver, we’ve added the ability to pin and instantly access the reports you’ve come to rely on most.

Getting pinged about project updates gets stressful and time-consuming fast. This update comes with one serious upside – you can now ditch all of those unnecessary progress meetings and instead send a shared or live report.

This one’s been a regular feature request from Timely users, so we’re delighted to be able to deliver it for you now.

More flexible, quicker reporting

We know that creating reports and cleaning data can be a massive time-sink. Today we’re taking a step towards fixing that by adding some flexibility into how you can format your data when exporting to excel or .csv.

You can now choose whether you want to include your tag lists and their associated tags all collated into one column, whether you want to split them out, or both. Yes, this means way less time copying and formatting your data.

But most importantly, it’ll help cut out confusion when using similar tags – like “Fix Bugs” – but for different types of work. This way, you can be confident you’re billing clients correctly based on the actual work completed.

And there’s more: for those of you who want to insert the exported data into another program and have encountered formatting problems in the past, you can now reorder the columns however you want. You can also choose whether you want empty columns to be included in the export or cut entirely. 💪

And that’s a wrap on our product improvements for summer 2022. As always, thanks for reading along. We’ll be back soon with even more new features to help you get the most out of Timely.

Until then, stay cool. 😎🍹

Getting your projects across the finish line on time and on budget – it can be a bit of a minefield.

That’s why, over the last few months, we’ve been rolling out some new features to help you understand how profitable your projects really are. And that continues with today’s product update.

Set internal cost rates for project work

Hot on the heels of managing billable and non-billable project time together, we’ve released another new profitability control inside Timely: cost rates.

Cost rates let you capture the hourly labor costs of people on your projects.

Together with their cousin “billable rates” – the fee you charge to your clients – they provide a more holistic view of project performance.

They’re ideal if you work with external contractors and staff up for specific projects, but equally great if you simply want to better understand the profitability of different project rates.

Provided you’re an admin, click “Edit user” for anyone on your workspace and you’ll find that you can now assign them an individual cost rate, in addition to a billable rate.

You have the option to apply cost rate retrospectively to hours people have already logged – whether billed or unbilled – for a historic view of cost vs. profit. Alternatively, you can simply choose to apply these to new time entries.

Once added, you can then export that cost data across your projects from the Reports page.

With these profitability control features, the aim of the game is to help you determine your resourcing needs and catch any issues early from right within Timely – giving you complete control of your projects’ health and ensuring you hit every one of your deliverables on time and on budget.

Cost rates are currently available for Premium, Unlimited and Enterprise users.

Little big updates

It’s safe to say we’ve been in spring-cleaning mode around these parts. This month, our incredible team of developers came up with pretty nifty feature fixes and improvements to add some spring to your step (see what we did there?)

• Customize your reports in a snap. Hey admins, want to refine your reporting even further? You can now reorder, show and hide columns any way you like when exporting your reports. (We’ve also made the formatting and structure consistent across XLSX and CSV files, so your reports might look a little different than they used to.)

• Showing some love to our Android users. You guys can now log time against specific tasks within your projects. (You’ll need to have the Tasks add on running on your workspace to use this optional feature.)

• Squashing bugs. We fixed a sneaky little error that caused Timely to crash while setting a duration for logged time entries.

Improving the way that you and your team work is our number one priority. Whether it’s creating new features, enhancing existing ones, or optimizing the Timely app so that you can work as efficiently as possible, there’s no update that’s truly small in our eyes.

And with that, we bid a farewell to April.

☘️ March is your lucky month! We kicked things off with a bang by making it possible for you to set rules around exactly what you want Memory to track.

But it wasn’t all downhill from there. We know our users love to get really precise with logging their time, which is why our freshest tweaks to our idle time detection feature has gotten us really excited.

This month, we also added an easy-peasy way to set daily reminders to ensure you always get to your to-dos in time. Anyway, enough preamble from us. Let’s take a deeper dive into what’s new around these parts.

Set rules around what you want Memory to track

With the Memory app, Timely can produce a completely objective record of your work day with zero manual effort. While that record stays completely private, there may still be certain activities you’d rather weren’t picked up at all — especially if you use your computer for both your professional and personal lives.

That’s why you can now set up simple rules to ignore or rewrite specific activities before anything is uploaded to your private timeline. For any of this to happen, you need to have the Memory app installed on your computer — the automatic heart powering Timely. Once you’re signed in to Memory, head to your settings to get started. There are two types of rules you can set:

• Ignore an activity — prevent certain website, app or document activities from being picked up.
• Rewrite an activity — change the page, app, or document title for specific activities.

Ignore rules lets you blacklist activities that you never want to see inside Timely. This could be an irrelevant app or website that you only ever use in your personal time, or a sensitive document title that for privacy reasons cannot exist in the cloud. (Those of you using non-Chrome browsers will want to check this out if you want Timely to ignore any incognito window activity.)

Rewrite rules let you adjust how certain tracked activities appear in your timeline. This is great for any activities containing sensitive information that you still want to record to your timeline.

To set these up, follow the same process detailed above, but select “Change the memory to” and enter the activity title or URL that you want to see in Timely.

When you set a rule, you either stop or rewrite certain activities locally on your computer before they are ever uploaded to our servers. That means any sensitive information that you don’t want to leave your computer never leaves your computer!

Learn more about setting up rules in Memory

Create more accurate time entries with auto-enabled idle time detection

At Memory HQ, we’re all big fans of setting aside time for meals and short breaks throughout the day. So, go ahead — have a good stretch, refill that coffee cup, take a quick stroll outside. (Spring is so close, we can almost taste it.) To prevent any accidental logging of time you spend away from your computer, though, we’ve enabled Idle Time Detection by default within your Memory app.

You can disable this in your settings. But this feature is particularly useful if you’re looking to get a really accurate picture of how your project time is spent, so we recommend hanging onto it. Idle time will kick in once your computer’s been idle for 15 minutes, meaning that memories within that time period won’t show on your timelines. You’ll then be given the option to create a manual entry for the time you were away (if you stepped out to take a call, for example).

Note: For now, the “Prompt to log idle time” is only available to Memory for Chrome and Memory for Windows users.

Make sure nothing slips through the cracks with upcoming task reminders

Prefer to be notified at the precise moment that you need to do something? Setting email or mobile reminders for upcoming tasks is a really simple way to keep track of all the pressing things on your to-do list for the day ahead. Here’s how you do it:

• Head on over to the Notifications tab in Timely.
• Navigate to “When I have tasks on today’s agenda”.
• Check/uncheck any of the boxes to toggle email and mobile notifications on/off, like so:

And that’s it! We’ll send out a clear daily update (Mon-Fri, excluding weekends) on exactly what you need to focus your time on that day.

(Just remember to thank your past self for being so nice and thoughtful to your future self when you get nudged about something urgent you had completely forgotten about.)

Itty-bitty Timely updates

• Quite a while back, we shared with you some big updates to our subscription plans. Teams that signed up to Timely prior to November 2020 are now considered to be on a Legacy plan. Check our support article for more information on what this means for you. To learn more about any of Timely’s plans, please see our pricing page.

• There’s a brand new version of the Memory macOS app — get the update now! (Psst: Memory for Mac users can also get the update by opening up the Memory app and selecting Settings Check for Updates.)

Before you go…

If you’re interested in learning more about any new (or oldie but goodie) Timely features, we’re constantly updating our support center with new help articles. Have a look for yourself!

But most importantly, thank you for being there with us every step of the way. Your requests and feedback constantly inspire us to make Timely even better. So please, keep those comments coming — we’ll be right here, plugging away.

Valentine’s Day has been and gone. It’s safe to say that bouquet of flowers is well and truly wilted by now.

Our Timely product updates, though? They’re flourishing.

We’ve got a brand-spanking new Memory for Chrome browser extension, for starters — meaning automatic time tracking is soon to be a breeze for you Linux users as well.

A quick reminder that January was a big month for us too — we launched new profitability controls, Tasks and Memory optimizations, and a whole lot more.

Automatically track your time working in Chrome

First to the plate is our new Memory for Chrome browser extension. This has been one of the most hotly requested features from our Linux fans in particular (yes, there are quite a few of you!) and we couldn’t be happier to get it into your hands.

With Memory for Chrome installed, every second you spend in specific web pages on Chromium-based browsers (the usual suspects, like Brave, Chrome, Opera, Vivaldi, Chromium and Microsoft Edge) will be recorded to your private Hours timeline inside Timely. You can then drag and drop these activities directly to your timesheet to log web time to a project.

Windows and Mac users can still take full advantage of our flagship Memory app, which captures the time you spend in desktop apps in addition to all web activity.

Small-yet-perfectly-formed releases

Never ones to rest on our laurels, here are some of the other tweaks and improvements we made to Timely in February:

• Memories now display any custom tab group names you’ve set on Chrome, Brave and Microsoft Edge for a cleaner, more familiar grouping of daily activities.

• Want to receive a mobile notification whenever someone assigns you a new task? Head to Settings Notifications to set it up.

That’s it for February, folks, but 2022 is really just getting started! We’ll continue launching new features and improvements in Timely throughout the year, and can’t wait to see how you’ll use them.

It’s been a wild start to 2022, with a slew of new Timely awards and features. From new profitability controls and keyboard shortcuts, to slick tricks for Tasks and timesheet management, we have a lot to get through! Check out your latest Timely goodies and—as always—get in touch to share your thoughts and ideas.

Change hourly rates while preserving historical data

New year, new rates! This update is massive for those of you using Timely’s budget features, or reporting on project-level profitability in Timely. Whenever you go to set or change an hourly rate on an existing project, you can now choose whether you want to apply your change to all existing time entries on that project, or just to new ones.

Choosing “New and unbilled” lets you apply project rates retrospectively to entries that people have already logged for a historic view of profitability. Choosing “New entries only” allows you to keep adjusting rates as you see fit without screwing up historical financial records on your project.

The same logic also applies for setting a default billable rate for different people in your workspace—just indicate whether the new rate should apply only to new projects, to all projects, or to projects using the previous billable rate.

Slick new tricks for Tasks in Timely

Thank you for all the great feedback and ideas you’ve been sending in to help us take Tasks in Timely to the next level! We read and prioritize every single one, and have started by tackling the most-requested features: factoring tasks into weekly capacity and adding a task description field.

Head to the People page and you’ll see that “Assigned tasks” now appears in your weekly capacity breakdown. This figure picks up any tasks assigned to you for the week in question, and subtracts the estimated time required for those tasks from your weekly capacity—regardless of whether you’ve started logging time to them. By taking into account logged, planned and estimated time, your weekly capacity now displays a much more faithful account of your availability.

When you go to add a new task, you’ll also see that you now have the space to add a task description. While not mandatory, this option is great for tasks assigned to other people; it lets you add details, provide context and include useful links all in one place, so people don’t have to go hunting for them in different tools. Crucially, you can add as many details as you like without bogging down task titles and disrupting how tasks appear in your workspace.

Timely picks up 15 new G2 awards

Thanks to your glowing feedback and ongoing support, we’ve taken home 15 new G2 awards in the Winter 2022 report to start the year with a bang! In addition to wining the coveted “Leader” award (for the fourth quarter in a row!), Timely also took home Best Usability, Most Implementable, Best Relationship, Best ResuIts and Momentum Leader. That means 99% of users rated Timely with 4 or 5 stars, 96% felt Timely is headed in the right direction, and 97% would recommend Timely.

Overall, Timely received an 96-98% satisfaction rating for:

• Ease of use
• Ease of setup
• Performance and reliability
• Quality of support

These awards draw on several years of incredible recognition from the G2 community, and set us up nicely to try and beat our 2021 record of 57 awards. Being decided entirely by actual user feedback, ratings and reviews, winning G2 awards is always a great privilege. ❤️ We thank every one of you for putting in a good word. If you haven’t reviewed Timely yet, please take a minute to leave one now!

We’re retiring Memory support for High Sierra (macOS 10.13)

If you’re using the Memory App on a machine running High Sierra, you’ll need to update to at least 10.14 to access new Memory releases. While Memory will continue to work as usual on High Sierra, you will not be able to upgrade to the newest version of Memory. Click  About This Mac to check the macOS version you are running, and then Software Update to upgrade it.

Bite-sized Timely updates

• Timesheet management just got speedier! Admins and Managers can now lock time entries in bulk to prevent further edits being made without impacting billing reporting. Head to the “Timesheets” tab in the Reports page or a specific project page to try it out. Once locked, entries can only be unlocked by Admins—so enjoy your new powers responsibly.

• Zoom through your calendar in the Hours page using these new keyboard navigational shortcuts:

‘N’ and ‘P’ to go forwards (next) and backwards (previous)

‘D’ / ‘W’ / ‘M’ to toggle between day, week, and month views

💡 (Hit Shift + ? to see all keyboard shortcuts).

• Enjoy a much slicker experience when selecting a day, week, or month time frame—with intuitive “jump to” shortcuts and way fewer clicks. It’s particularly fabulous when selecting custom date ranges for reports.

Recap our 2021 highlights

In case you missed it, we put together a colourful overview of our 2021—from the most exciting new Timely releases to an interactive breakdown of how our global community spent its time. Help us make an even more memorable 2022 by sending all your wildest ideas, feedback, questions, and thoughts to us!

Phew! What a stormer of a month. From managing profitability and customizing projects, to mapping out plans and understanding team capacity, there’s a little something for everybody this month. We’ve got a lot to show you, so let’s jump straight in!

Map out team and project plans with Tasks

Since launching our Tasks add-on last month, we’re already charging ahead with ideas to make it even easier to keep work visible—starting with creating a dedicated hub for mapping out team and project tasks. Behold your gorgeous, new Tasks page:

Your Tasks page gives you a clean visual overview of all tasks—which you can format either in a list or tactile timeline. You can also toggle between “People” and “Projects” to visualize the impact of new work on existing commitments.

The List view provides a single neat overview of all tasks related to a specific project or group of people. It’s great for scanning live and upcoming work, and assessing projects as a whole.

The Timeline view is ideal for mapping out a whole project delivery plan for multiple people, and lets you easily spot any scheduling gaps. It also lets you quickly move, re-assign and resize tasks, as well as scroll forwards and backwards to view past and future plans.

Crucially, it makes it easy to see the impact of new work on your team’s available capacity. Timely will break down the daily hours a person has available to work on a new task—highlighting time in the negative whenever your task exceeds their available capacity.

Learn about everything you can do with Tasks in Timely.

Tasks is the first step towards project planning in Timely and is available as an add-on to your Timely subscription for as little as $5/person a month.

🌟 Want to try out Tasks? Admins can start a free 14-day trial for everyone on their workspace from the Tasks page.

Plan time for multiple people

Team managers, rejoice! We’ve just made it super easy to plan for a bunch of people working on the same piece of work. No more copy-and-pasting between colleague calendars—you can now create a planned time entry for multiple people in one smooth action.

Provided you’re on our Unlimited plan, head to the Company view from your Hours page and you’ll notice you’ve gained a fun, new “+ Plan entries” button! Clicking this will reveal a Planning Editor.

Just add a note about the work, select the people you want to involve, hit “Submit” when you’re ready, and…💥! A corresponding planned entry will then be created for all the people you’ve selected—ideal for planning time for big group meetings and project work.

Set custom project colors

At Timely, we believe time keeping doesn’t have to be a boring, beige experience. Color is an amazingly powerful tool for visually organizing your work in a way that makes sense to you, as well as elevating your mood in the process.

That’s why we’ve just launched a snazzy project color picker, allowing you to set custom, web-safe project colors:

Whether you want to match time entries to your clients’ brand colors, give Timely an autumnal makeover, or dress your timesheet in this year’s top pantones (maybe not Ultimate Gray…), the choice is entirely yours.

Add non-billable time to a billable project

We’re exploring ways to make it even easier for you to stay on top of profitability in Timely. As a first step, we’re tackling one of your most-requested project optimizations: managing billable and non-billable time inside the same project.

When you go to add a time entry and select a project that has an hourly rate, you’ll notice this new “non-billable” option appears:

Just select this whenever you want to plan or log non-billable work to a billable project. The entry will then be added to your project without affecting its budget. ✨

This update brings project costs and revenue together into one space—ensuring you keep all the work you can’t bill back to your client visible. It’s ideal for capturing things like time spent training a new project member, fixing a bug covered by a warranty, or correcting a mistake.

Gone are the days of creating separate “billable” and “non-billable” projects for the same piece of client work! By allowing you to set the billable status of work at the time entry level, Timely now gives you a whole lot more flexibility and a lot less admin. It also makes reporting on project profitability a heck of a lot easier.

This functionality is available on all Timely plans across our web, desktop, and iOS apps—and it will be coming to Android very shortly, too. We’re also thinking about applying this logic to the reverse scenario, for adding a billable entry to a non-billable project—let us know if you would find this useful!

Painlessly make non-billable projects billable

Continuing on the theme of project profitability, we’ve also made it dramatically easier to transform a non-billable project into a billable one. That means, if you want to apply an hourly rate to an existing non-billable project, you can now do so in the blink of an eye!

When you go to add your hourly rate for the project, this message will appear:

This lets you choose whether want to apply an hourly rate to existing project time entries, or just to new ones. If you want to preserve historic non-billable entries, choose “New entries only”.

Hit save and your previously non-billable project will become billable, just like that. And remember—you can now log non-billable time entries to billable projects, so you really can have your cake and eat it too. 🧁

A cleaner view of team capacity

Finally, we’ve made two major updates to your People page to make it that little bit easier to manage team resources.

The first is visual—you may have already noticed the new color scheme from your Dashboard tab, but we’ve also redesigned the historic view of team hours to bring individual capacity into sharper focus. Instead of just seeing the total number of hours each person logs each week, you can now find a visual bar explaining how they ended the week against their capacity. For a blow-by-blow account of daily logged hours, just hop over to the “All Users” tab.

The second update is HUGE—planned time is now factored into team capacity! Any planned time for the current week will appear in striped green on a team member’s capacity bar, and it will also be factored into their “free capacity” calculations.

This should make staffing up projects and balancing workloads across your team a whole lot easier. Just hover over anyone’s capacity bar to get the full breakdown of their planned time, billable to non-billable ratio, and remaining capacity.

We’re building a new breed of planning tool powered by automatic time tracking—and after months of tinkering and testing, we’re ready to release the first instalment! We’ve also made some major improvements to visuals and performance across our web and desktop apps, as well as furnishing our mobile apps with new tag controls.

Task up your life

We’re extremely excited to announce the first instalment of advanced planning powers in Timely. Tasks is your team hub for managing work, acting as a layer between projects and individual schedules. It enables you to assign, plan and track real-time progress against big deliverables. Here’s a whistle-stop tour of what you can do with it.

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Schedule your to-do list

With Tasks, you can build and action a prioritized to-do list directly inside of Timely. Simply drag and drop tasks to your personal calendar to plan your schedule or log time for specific project work.

Check the status of work

Planning and logging time to a task will update your task progress bar, allowing your team to follow the status of work without interrupting you.

Master team capacity and deadlines

From the “Tasks” tab in your Projects and People pages, you can dive deeper into the detail—managing and reviewing all tasks for a specific project or person. Timely will also flag whether each task is progressing as planned or set to fall behind schedule.

Tasks is the first step towards project planning in Timely and is available as an add-on to your Timely subscription. Be a part of the journey! Send your ideas and tell us how you plan work to help us build a planning tool that truly elevates your team’s workflows.

Manage project tags on mobile

In case you’ve only tried Timely on web or desktop, know that you can also enjoy it on mobile and tablet using our iOS and Android apps—and both have received a little TLC this month. 💅

Both iOS and Android now allow you to customize tags by project, giving you fine-grained control of exactly how you want different project work to be reported across your workspace.

We’ve also cleaned up the UI for managing tags on Android—updating visuals and removing unnecessary interactions—making it much quicker to organize your workspace.

Small but mighty releases

• Things just got a whole lot faster on mobile and web. We’ve been working behind the scenes for quite a few months now to deliver super-fast loading of projects, memories and entries, so our biggest teams can continue to wizz around Timely with ease. Add 10,000 projects and test Timely’s responses for yourself—we dare you.
• We’ve refreshed Timely’s UI to harmonize button colors throughout and remove unnecessary interactions, which should make it clearer and easier to take the intended action inside Timely. Our main button color is now blue! (Fun fact: blue is the color seen most richly by color-blind people).

• We’ve also spruced up the visuals of your People and Project editor pages, adding a few helpful prompts to help you explore your options.
• You can now copy planned and logged time entries between people from the Company view with a simple drag and drop. This should save a ton of duplicated effort when logging time for people working on the same task. Provided you have the right permissions and belong to the same projects, you can copy your own entries to someone else, and copy entries between other people.
• Timely will now let you know whenever a new update is available, allowing you to access the latest version with a simple refresh

The wait is over! We are thrilled to announce that you can now connect Timely with QuickBooks Online for accurate, effortless invoicing. 🎉

We’ve been working on this one for quite a few weeks now — beta testing behind the scenes and making sure everything runs like clockwork — and as your most-requested feature we can’t wait to hear what you make of it!

Being generous souls, we’ve also snuck in some extra goodies this month, including a new and improved version of “planned time” from your Hours page. Check out what’s new!

Create accurate invoices in a click

Forget CSVs, forget PDFs, forget XLS reports — you can now create invoices for all your unbilled work in Timely and send them to QuickBooks Online in one bulk action. Gone are the days of importing Timely report data into QuickBooks and manually marking your hours as “Billed” once invoiced — Timely now handles the whole admin slog for you!

If you are on a Premium or Unlimited plan, you’ll see that you have gained a brand new page in Timely called “Invoices”. This is your central hub for creating and managing invoices between Timely and QuickBooks. Admins just need to head to Settings Integrations to set up the integration and you can get started!

Every draft invoice you create in Timely will appear in your Invoices page against a real-time QuickBooks status, so you don’t have to keep hopping between both apps. Just click the big, green “+ New invoice” button when you’re ready to create an invoice.

We want to give you as much flexibility around invoicing as possible, which is why you can choose to either invoice for all unbilled entries across your client base or all unbilled entries for a specific project. You can also choose the level of granularity you want to show in line items. If you prefer to invoice based on a project budget instead of unbilled entries, you can do that too!

Once you’ve selected your invoicing preferences, click “Create”, review your draft invoice and hit “Send to QuickBooks”. From QuickBooks Online, you can then add custom details — like PO numbers, VAT and discounts — before sending your invoice on to your client.

As your most-requested feature, we’re ridiculously excited to share this with you. This integration will help you leverage the accuracy of automatic time tracking without the pain of manually connecting data with specialist accounting tools. It’s another way we hope to streamline the essential business admin that gets in the way of important work.

🛠 Just head to Settings Integrations to set up the integration or check out this walkthrough guide to get started.

Want to learn more about the integration or ask us a question? Join a live 20-minute demo on Tuesday, 4th May or Thursday, 6th May to see our QuickBooks Online integration in action.

This integration is currently only available on our Premium and Unlimited plans. If you are an Admin user, head to Settings Subscriptions to upgrade your plan.

Quickly plan time for the week ahead

Due to popular demand, we have just refreshed a much-loved planning feature on the Hours page, which we are including as core functionality across all of our plans!

Planned time is ideal for time blocking your week ahead, or simply visualizing your schedule and availability. You can also report on your planned time, which is handy for comparing the time you allocate for different bits of work against the time they actually take you. While ideal for individuals, Manager- and Admin-level users can also use this feature to plan time for people on their team — just drag and drop planned entries to quickly copy them between multiple calendars.

All the magic starts from your Hours page. When you go to create a time entry, you now have the option to save it as a plan:

Just enter what you plan to work on and for how long, and hit “Submit”. Your planned entry will appear chequered on your calendar, proportionate to the time you’ve allocated against it:

Once you’ve finished a piece of work, just update your planned entry to log time to it. This will change your entry to a solid colour, indicating it has been logged to your public timesheet.

You can plan work as far into the future as you like, including for other people on your team. Head to Company view to use our handy drag-and-drop shortcut to copy planned entries across people’s calendars (Option + click on Mac, Ctrl + click on Windows) — ideal for planning time against team meetings and other shared events.

Refreshing planned time is the start of something much bigger and infinitely more powerful. We have some very exciting planning-related news coming shortly, which will be of particular interest to teams looking to streamline workflow coordination and capacity planning. Keep your eyes peeled, ears to the ground!

Get the most out of Timely’s Zapier integration

Have you checked out our fabulous new Zapier integration yet? It lets you quickly create no-code automations between Timely and the rest of your tech stack to streamline the flow of data across your organization.

We know that getting your head around “Zaps” and “Zap templates” can be a bit tricky, which is why we’re holding live demos on Tuesday, 18th May and Thursday, 20th May to show you the ropes. We’ll explore the sheer number of small manual tasks you can automate, and answer all your burning questions in an open Q&A session at the end.

We’ve spent the month with our heads down rigorously testing and refining your most requested Timely feature. Our lips are still firmly sealed at this point, but we can tell you that it’s currently in beta and we can’t wait to share it with you! Of course, all of that hasn’t stopped us from releasing a few new Timely nuggets in the meantime — including a brand new Zapier integration, increased tag customization, and UI optimizations to make automatic time tracking even more of a doddle. Check out your latest Timely goodies!

Automate data flow across your stack

A huge part of improving Timely centers around making it easier to connect the tools you love — whether that’s capturing more granular information on time spent on project management, or making it effortless to export Timely data to a third-party reporting tool.

Thanks to your feedback, we have a list of 70 potential tool integrations! We can’t deliver all of those at once even if we wanted to, but we know how frustrating it is waiting for integrations when you use niche, specialist software. That’s why we’ve refreshed our integration with Zapier to help you achieve more automation in a shorter time frame.

As converts to the tool will already know, Zapier lets you set up no-code automations for day-to-day tasks in minutes, building workflows between Timely and your stack that otherwise wouldn’t be possible. Right now, that includes the ability to:

• Automatically create or update records in other tools whenever you add a time entry or project in Timely;
• Automatically create clients, users, projects or time entries in Timely based on a trigger event from other tools.

That means, you can now automatically mirror data between Timely and the 3,000+ apps Zapier supports — from CRM and project management tools, to HR, payroll and internal reporting software. The possibilities are potentially limitless once we’ve added all the trigger events and actions you need, which is what we’ll be focusing on in the coming weeks. Shoot us a message at support if there’s a particular Zapier automation that will transform your Timely workflow!

Improve time entry accuracy

We’ve revisited the UI of time entries to make it even more intuitive to log hours accurately using Memory, as well as making it easy to quickly grasp important information tied to a specific logged entry without clicking into it.

That starts with moving logged time to the right of an entry, and keeping logged money and icons (e.g. tags, “Billed” status) to the left:

We’ve also simplified the duration format and running timer icon, which you can now just click to stop:

But most importantly, Timely will now show a suggested new duration to ensure any extra time you spend on memories linked to a logged time entry makes it to your timesheet. That means when you continue working on something you’ve already logged using memories, you no longer have to manually click into your entry to update it.

Instead, Timely will show a faded new time suggestion to the left of your existing logged total. This suggestion will automatically update as Timely captures more time on your linked memories. Just click this total to override your original logged time. Accuracy made even easier!

Require users to add any tag

Hot off the heels of your new project tags, we’ve added further customizations to help you tailor tags to the way you work. Admins and Managers on Premium and Unlimited plans are now able to require users to add at least one tag when logging hours to a project.

Just head to the Tags section when you edit or create a project and select the checkbox that appears under “All tags” or “Select tags”. Choosing the “Select tags” checkbox will ensure that users on your workspace can only add a tag from a specific project tag list. Choosing the “All tags” checkbox will let them choose from any tag on your workspace.

This release is currently only available on desktop, but we’ll be rolling it out to Android and iOS shortly, too. The idea is to give you as much granular flexibility around how you create and use tags as possible. Check out our article for a detailed walkthrough of everything you can do with tags in Timely.

Enjoy a cleaner Memory overview

A small but mighty improvement! Timely can now filter out floating desktop windows from your favorite apps, removing the irrelevant memories that were confusing your timeline. That means you should never see memories for things like “Find and Replace” in Photoshop again:

From now on, only the main window or name of the file you’re working on should appear on your timeline, making it much easier to log your work to the correct project from your memories.

We’ve won 14 more G2 awards!

The independent, user-powered review site G2 Crowd has just released its Spring Report, heaping on a fresh load of awards for Timely! We continue to be recognized as a market leader among the 119 other time tracking solutions within our category, scooping up the coveted “Leader” award for the second time this year. In total, Timely took home 14 awards, including Best Usability, Momentum Leader, Best Results,Most Implementable and APAC High Performer.

Our users awarded us an average 96% satisfaction rating for:

• Quality of support
• Ease of use
• Administrative ease
• Ease of setup

Timely was rated highest on:

• Ease of completing timesheets
• Performance and reliability
• Tracking time to projects

As always, this recognition is completely thanks to you, since G2’s awards are 100% decided by independent users — that’s your ratings, feedback and reviews. Hearing how Timely has transformed the way you work is truly what we live for, and we are ridiculously humbled and thankful for your continued support and gushing feedback. ❤️ If you haven’t shared you two cents yet, please take a minute to leave us a review!

New year, new releases! If 2021 is going to force us into another endless present, we might as well build as much cool stuff as we can each day. We’ve started the year by bringing greater flexibility to Tags. You can now customize tag settings across all of your projects, ensuring people log project work using the right tags with minimal tag management and admin. We’ve also given your memory titles, Report UI and individual capacity functionality a fresh lick of paint. 🎨 Check out all your January updates!

Customize tags across your projects

As part of our ongoing work to streamline tags, we’ve just released a smarter way to manage them across your project portfolio — from limiting which tags can be used, to minimizing admin effort when adding new ones.

Choosing “Select tags” will reveal a menu where you can select the tag lists you wish to apply or create a new one entirely.

Upon selecting “All tags”, you still have the option to set required tags that employees must use when logging their hours. While developing this feature we added a neat little extra: whenever you add a new tag list to your global Tags settings page, it will automatically appear for projects where “All tags” is selected. Sub-tags from these lists — including those you add in future — will also appear automatically. More automation, less admin! 🦾

To benefit from these changes, you may need to update your current tag lists. Due to the technical changes of tag management, a minority of you may also need to make changes to your workspace tags for reporting this month. You can find the steps you need to take for this update and a thorough walkthrough on how to structure tags.

Enjoy cleaner memory titles

Building on last month’s optimizations, we’ve continued to improve memories titles to provide you with a more detailed snapshot of activity within different apps. Google Chat conversations are now broken out in to individual memories, and you can now review separate Microsoft Outlook memories for time spent composing and replying to emails using the desktop Windows app.

We’ve also removed the “unread count” from WhatsApp and Slack memories to remove noise.

Finally, we’ve improved Figma, Slab and Pitch memory titles so that they use the name of the active web page you are working in.

A few small but mighty releases:

• We’ve merged “Hour from” and “Hour to” columns in the Report export dropdown to a much simpler single “Hour timestamp” option.
• We’ve jazzed up the design for hours and rows in Timesheet and Report tables for cleaner data presentation.

• Updating individual capacity will now apply from the start of your current week to ensure historic values aren’t overridden.
• In addition to “Month” and “Week”, Employee users can now select a “Day”, “Year” or “Custom” timeframe for viewing their capacity from their individual user page. Admins, Managers and Team Leads can apply the same to view the capacity of other users, in accordance with the access permissions of their role.

Questions? Feedback? Season’s greetings? Don’t hesitate to ping us at our support channel.

We’ve still got a few Timely goodies to squeeze into the end of the year — and they’re big’uns! In addition to static reports, you can now share live reports with clients so they always see the latest available data on your projects. Due to popular demand, we’ve also created the ability to archive tags instead of deleting them, which allows you to preserve historic tag data while keeping your workspace neat. 💅 Check out your final 2020 goodies!

Share live reports with your clients

Need to update clients on project activity? Instead of exporting the same static report over and over, you can now share a live report. Clients just refresh your private report link to see the latest data – which can include individual time entry details.

Provided you’re on an Unlimited plan, just select “Live report” from the Share dropdown when you’re ready to publish your report. You’ll see there’s also a checkbox giving you the option to include individual time entry details, should you want to provide a more granular view of your activity:

Live reports update upon refresh to show the latest available data for the timeframe, filters and widgets you’ve selected – meaning clients can see time, budget, activity and billing data as it is logged on your workspace. If you want stakeholders to be able to follow the progress of a project across its lifetime, just set your live report timeframe to the day your project is due to end.

If you prefer to stay in control of the data you share with stakeholders, you can continue to export a static report, which provides a fixed record for a particular point in time. Just opt for “Snapshot” from the Share menu.💥 P.s. You can now report on teams too! Visualize team data using the donut chart or table widget. We’ve also added the ability to report on non-recurring budgets, and total billed and unbilled hours.

Archive the tags you no longer use

Marking the first step in our project to streamline tags, you can now archive tags from your workspace! This allows you to clean up your Timely workspace without deleting historical project information.

If you have an individual tag that you no longer use hanging around and taking up space, just head to Settings Tags to archive it. You can do the same for entire tag lists too! Archived tags and tag lists can be restored at any point, should you need to use them in future:

Whereas deleting a tag will wipe it from your entire workspace, archiving a tag will keep it tied to past logged entries and allow you to report on it. You will see a note indicating that a tag has been archived on the entries that use it:

The whole idea is to help you keep your workplace clean with minimal effort; in particular, clarifying the tag options available for new time entries. Instead of going through each project to remove a redundant tag, you can now remove it universally in one swift action, all while preserving related data for posterity.

Capture time spent away from your Mac

In addition to Windows, our Memory app can now automatically capture idle time on your Mac. That means whenever you step away from your computer for whatever reason, Memory will detect your absence and draft an entry for the time you spend offline. It will then prompt you to quickly log that time upon your return, adding an additional layer of accuracy to your daily timesheet.

Just head to Preferences Advanced from the Settings cog inside Memory to enable idle time detection.

Memory optimizations

Finally, we’ve added a few new tricks to improve your Memory Inbox experience. That starts with improving the titles of individual memories to make them more descriptive. Memories for Stack Overflow, Quora, Medium and DEV now display question and article titles, and each YouTube video gets its own individual memory.

Likewise, Google Docs, Google Sheets and Dropbox Paper memories now show the name of the document you worked on instead of the app name.

Microsoft Teams direct message memories show participant names, and Slack memories show channel, conversations, unread messages and threads.

Finally, you can now search memory details and descriptions in addition to memory titles in your private Memory timeline search bar. 🔎

Something to look forward to…

We’ve been busy working on something that might just revolutionize your daily workflow. It’s a tool for those of you who are tired of hunting down documents, forgetting to grant everyone file access, and losing 2.5 hours each day simply looking for the information required to do your job. While we’re still tweaking and polishing, we want to give you a sneak peek at our third product, Glue.

Glue is an automatic knowledge hub for navigating the creative process. It unifies scattered files and conversations, and helps you untangle your work. By leveraging AI — the same machine learning technology used in Timely and Dewo — it can also reveal relationships between your work and surface the most relevant information for any given moment.

The first version will be landing in 2021, but we’re looking for alpha testers to help us perfect it. If you have a spare moment, we’d also really appreciate an upvote on Product Hunt. 🐈

We’ve built a brand new Timely tool to help you plan time like a boss. You can now map and schedule your resources from one intelligent space — whether you want to protect space for team collaboration, plan a project timeline or organize your own workload.

It’s currently only available in beta for new users, as we’re still working a few things out. But if you think you could benefit from it as it is RIGHT NOW, you are welcome to try it! Just check out our new Business and Professional plans, or — if you’re already on one of these plans — shoot us a message at support for access.

Your new Planning tool

A load of you use Hours to plan your week ahead, but it’s kind of lacking when you need to sync schedules across your teams. With our new Planning tool, it’s ridiculously easy to find and schedule time for project collaboration that works for everyone.

A brief tour of Planning

You’ll be able to access planning from two main places:

• The main Planning section in your navigation bar
• The ‘Planning’ tab on individual user and project pages

From here, you can use the interactive chart to plan project work for your self or your team members. Just click on the day you need work to be done, select the amount of time required and assign it to the right colleague (or colleagues, if several people are working on the same project for the same amount of time).

A draft planning entry will then appear on your colleague’s timesheet in their Hours view. They just need to log it whenever they’ve completed the work.

If you need someone to work on the project over several days, just click and drag the planned entry to the extend its timeframe — the daily planned hours you set for it will be added to each extra day. In case a planned hour doesn’t work for everybody, you can drag and drop it to another day. The planned entry that appears in your colleague’s Hours view will automatically update.

From the main Planning section, you can choose to filter your chart by project or team — whatever grouping fits your needs best. These groupings have the benefit of letting you quickly drag planned time entries between projects and colleagues. You’ll end up with a view that looks something like this:

The whole idea is to put all your planning in one neat, dedicated space. You can edit, reject and log planned hours from your Hours view, but the actual scheduling will all take place from Planning. It should help keep logged and planned time separate and distinct.