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Cost rates

Take control of your project costs with Timely. Stay on top of internal expenses, allocate resources wisely, and ensure maximum return on every project.

Maximize profitability and optimize resources

With Timely, you gain total visibility over project costs, ensuring that your resources are allocated efficiently and profitably. By setting individualized cost rates for team members, you can measure actual labor costs against billable rates, delivering a clear picture of project performance. Real-time insights into planned versus logged costs help you refine budgets, improve resource allocation, and avoid financial surprises. Whether you’re managing internal teams or external contractors, Timely empowers you to make informed decisions that enhance project profitability and streamline operations.

Increase profit margins - identify and address unprofitable work early by tracking actual costs vs. revenue.

Make smarter resourcing decisions - allocate resources effectively with clear cost visibility for every team member.

Save time and avoid errors - automate cost tracking and reporting, eliminating manual calculations.

Key use cases

Timely’s cost rate features are designed to handle the complexities of modern project management. From setting accurate labor costs to exporting detailed financial reports, you can take control of your profitability with ease. Here’s how it works in practice.

Easily Update Cost Rates as Your Business Grows

Set each person's cost rate when you add them to Timely, alongside their billable rate.
Compare the internal cost of each person's time with the rate you charge clients.
Keep cost rates visible to Admins only with access level settings.

Adjust Cost Rates for Existing Team Members

Edit a team member's cost rate from their Permissions page in a few clicks.
Choose whether the new rate applies to new entries going forward or to all entries.
Set an "Apply from" date so earlier entries keep their existing cost rate.

Generate Reports to Drive Informed Decisions

Add Logged Cost, Profit and Profitability columns to People, Project or Tags widgets.
See profit as logged money minus logged cost, and profitability as a percentage.
Export Logged Cost and Planned Cost to Excel or CSV for deeper analysis.

Compare Planned Time with Actual Costs

Improve budgeting accuracy by comparing planned time and costs against actuals.
Measure accuracy and refine future budgets by logging hours against planned time.
Monitor project profitability at every stage to ensure a healthy bottom line.